What’s in a Coast Guard Search by Name?
For vessel owners, potential buyers, brokers, and maritime professionals alike, accessing official information about a documented boat can make a major difference in planning, purchasing, and compliance decisions. At The Vessel Documentation E-Portal, our online tools make that easier than ever—especially with our convenient and secure Coast Guard search by name feature.
Whether you’re looking to confirm a vessel’s documentation status or begin the process of researching a vessel’s history, our Coast Guard search by name is a reliable starting point.
What is a Coast Guard Search by Name?
A Coast Guard search by name allows users to look up public documentation records for vessels registered with the United States Coast Guard (USCG). The Coast Guard maintains these records, which contain a range of important details about a documented vessel’s status.
Through The Vessel Documentation E-Portal, users can perform this type of search quickly and securely. All you need is the vessel name—or in some cases, other identifying information such as the official number—to begin your inquiry.
What Information Does the Coast Guard Search by Name Provide?
When you perform a Coast Guard search by name through our portal, you can access a detailed summary of available public data tied to the vessel in question. This information is pulled from the Coast Guard’s documentation database and may include the following:
Vessel Name: The officially documented name of the vessel.
Official Number: A unique identifier issued to the vessel by the USCG, which does not change even if ownership or registration changes.
Hull Identification Number (HIN): When available, this number adds another layer of identity verification.
Vessel Endorsement: This indicates what type of activities the vessel is legally permitted to engage in—whether recreational, commercial, fishing, or coastwise trade.
Hailing Port: The city and state listed on the Certificate of Documentation.
Vessel Dimensions: Including overall length, breadth, depth, gross tonnage, and net tonnage.
Issue Date of Certificate of Documentation: The exact date the current documentation was granted by the USCG.
Expiration Date: The date when the current Certificate of Documentation will no longer be valid if not renewed.
This search can provide peace of mind for vessel owners confirming their documentation is active, buyers researching vessels before purchase, or brokers performing due diligence for their clients.
Can I Only Search by Vessel Name?
No. While searching by vessel name is one of the most common methods, it is not the only option available through our platform.
Our Coast Guard search tool allows you to search by several key identifiers, including:
Vessel Name
Official Number
Hull Identification Number (if applicable)
The ability to search by multiple data points helps users who may only have partial information or who are looking to verify a vessel’s identity across more than one source.
You can begin a Coast Guard search by name or other identifiers directly through our secure platform here.
Why Would Someone Use a Coast Guard Search by Name?
There are many reasons individuals and companies choose to use a Coast Guard search by name through our portal. Some of the most common include:
Verifying Documentation Status: Before making a purchase or entering into a contract involving a vessel, it's important to ensure the vessel’s documentation is up-to-date.
Confirming Endorsements: Understanding what a vessel is legally permitted to do can influence business decisions, insurance policies, and operational planning.
Checking Expiration Dates: Vessel owners often use the tool to double-check the expiration date of their documentation to avoid lapses.
Due Diligence for Financing or Charters: Financial institutions, charter companies, and brokers use this data to assess risk and eligibility.
General Research or Historical Interest: Maritime historians, journalists, and enthusiasts may use this data to track vessels of interest or to gather background information.
What Information Is Not Included in the Search?
While the Coast Guard search by name can provide a wealth of valuable data, there are important limitations to understand. Notably, this type of search does not include private or financial information, such as:
Current or Previous Owners: Ownership records are considered private and are not listed in public search results.
Liens or Mortgages: Any financial encumbrances or claims against the vessel—such as a Preferred Ship Mortgage—will not appear in a standard vessel search.
Chain of Title: You won’t find any ownership history or transfer records.
If you need any of the above information, the correct step is to request an Abstract of Title.
What Is an Abstract of Title?
An Abstract of Title is a more in-depth legal document that provides a complete recorded history of a documented vessel. Unlike a basic Coast Guard search by name, an Abstract includes:
Ownership History: A list of all recorded owners over time.
Recorded Mortgages and Liens: Information about any Preferred Ship Mortgages, releases, or other financial encumbrances.
Transfer Records: Details about when and how ownership was transferred, including legal instruments used.
Satisfactions and Releases: Confirmation that liens or mortgages have been discharged or satisfied.
If you need to determine whether a vessel is free of liens or has a clean title, the Abstract of Title is the correct document to request.
The good news? You can apply for one easily through The Vessel Documentation E-Portal. Our system allows you to complete your Abstract request online, and we’ll handle the submission process for you.
How Does the Vessel Documentation E-Portal Help with This Process?
At The Vessel Documentation E-Portal, we’ve created a streamlined, mobile-optimized environment that makes it faster and easier to manage vessel documentation. From searching records to submitting official forms, we serve as a one-stop platform for all your documentation needs.
Here’s how we help with the Coast Guard search by name:
Accessible Platform: You can complete searches from any device—desktop, laptop, tablet, or phone.
Secure Interface: Your search data is protected with encryption and handled with care.
Up-to-Date Access: Our search tool connects with current USCG data to provide reliable information.
Additional Services: If your search leads you to take further steps—like applying for an Abstract of Title, renewing documentation, or changing ownership—we have the forms you need, all in one place.
We are not a government agency, but we provide easier access to official forms and tools in a way that’s user-friendly, intuitive, and available around the clock.
Do I Need to Create an Account to Use the Search Tool?
No. You don’t need to create an account or go through a lengthy sign-up process to perform a Coast Guard search by name through our site. It’s designed for simplicity, so you can get the information you need with minimal effort.
Users may choose to register for more complex actions like form submission or tracking previous filings, but they don’t need an account for basic vessel information searches.
What If the Vessel I’m Searching For Doesn’t Appear?
There are several reasons a vessel might not appear in your search results:
The vessel is not documented: Only documented vessels appear in this database. State-registered vessels without federal documentation will not show up.
Incorrect search data: A misspelled vessel name or incorrect number may yield no results. Be sure to double-check what you’ve entered.
Recent documentation updates: If the vessel was just documented, the Coast Guard’s database may not yet reflect the changes.
If you’re unsure whether the information you have is correct, try searching with multiple identifiers or consult your broker, seller, or lender for accurate data.
Start Your Coast Guard Search by Name Today
Finding vessel information should not be difficult. At The Vessel Documentation E-Portal, our Coast Guard search by name function empowers you to access the essential details about any documented vessel, all from the convenience of your home, office, or dock.
When you need deeper insight, such as lien history or previous owners, our Abstract of Title form is just a few clicks away. And if you’re ready to take the next step—whether that means renewing your Certificate of Documentation, changing the vessel’s name, or transferring ownership—we’re ready to help with that too.
Visit The Vessel Documentation E-Portal today and perform your Coast Guard search by name to get started.
Whether you’re looking to confirm a vessel’s documentation status or begin the process of researching a vessel’s history, our Coast Guard search by name is a reliable starting point.
What is a Coast Guard Search by Name?
A Coast Guard search by name allows users to look up public documentation records for vessels registered with the United States Coast Guard (USCG). The Coast Guard maintains these records, which contain a range of important details about a documented vessel’s status.
Through The Vessel Documentation E-Portal, users can perform this type of search quickly and securely. All you need is the vessel name—or in some cases, other identifying information such as the official number—to begin your inquiry.
What Information Does the Coast Guard Search by Name Provide?
When you perform a Coast Guard search by name through our portal, you can access a detailed summary of available public data tied to the vessel in question. This information is pulled from the Coast Guard’s documentation database and may include the following:
Vessel Name: The officially documented name of the vessel.
Official Number: A unique identifier issued to the vessel by the USCG, which does not change even if ownership or registration changes.
Hull Identification Number (HIN): When available, this number adds another layer of identity verification.
Vessel Endorsement: This indicates what type of activities the vessel is legally permitted to engage in—whether recreational, commercial, fishing, or coastwise trade.
Hailing Port: The city and state listed on the Certificate of Documentation.
Vessel Dimensions: Including overall length, breadth, depth, gross tonnage, and net tonnage.
Issue Date of Certificate of Documentation: The exact date the current documentation was granted by the USCG.
Expiration Date: The date when the current Certificate of Documentation will no longer be valid if not renewed.
This search can provide peace of mind for vessel owners confirming their documentation is active, buyers researching vessels before purchase, or brokers performing due diligence for their clients.
Can I Only Search by Vessel Name?
No. While searching by vessel name is one of the most common methods, it is not the only option available through our platform.
Our Coast Guard search tool allows you to search by several key identifiers, including:
Vessel Name
Official Number
Hull Identification Number (if applicable)
The ability to search by multiple data points helps users who may only have partial information or who are looking to verify a vessel’s identity across more than one source.
You can begin a Coast Guard search by name or other identifiers directly through our secure platform here.
Why Would Someone Use a Coast Guard Search by Name?
There are many reasons individuals and companies choose to use a Coast Guard search by name through our portal. Some of the most common include:
Verifying Documentation Status: Before making a purchase or entering into a contract involving a vessel, it's important to ensure the vessel’s documentation is up-to-date.
Confirming Endorsements: Understanding what a vessel is legally permitted to do can influence business decisions, insurance policies, and operational planning.
Checking Expiration Dates: Vessel owners often use the tool to double-check the expiration date of their documentation to avoid lapses.
Due Diligence for Financing or Charters: Financial institutions, charter companies, and brokers use this data to assess risk and eligibility.
General Research or Historical Interest: Maritime historians, journalists, and enthusiasts may use this data to track vessels of interest or to gather background information.
What Information Is Not Included in the Search?
While the Coast Guard search by name can provide a wealth of valuable data, there are important limitations to understand. Notably, this type of search does not include private or financial information, such as:
Current or Previous Owners: Ownership records are considered private and are not listed in public search results.
Liens or Mortgages: Any financial encumbrances or claims against the vessel—such as a Preferred Ship Mortgage—will not appear in a standard vessel search.
Chain of Title: You won’t find any ownership history or transfer records.
If you need any of the above information, the correct step is to request an Abstract of Title.
What Is an Abstract of Title?
An Abstract of Title is a more in-depth legal document that provides a complete recorded history of a documented vessel. Unlike a basic Coast Guard search by name, an Abstract includes:
Ownership History: A list of all recorded owners over time.
Recorded Mortgages and Liens: Information about any Preferred Ship Mortgages, releases, or other financial encumbrances.
Transfer Records: Details about when and how ownership was transferred, including legal instruments used.
Satisfactions and Releases: Confirmation that liens or mortgages have been discharged or satisfied.
If you need to determine whether a vessel is free of liens or has a clean title, the Abstract of Title is the correct document to request.
The good news? You can apply for one easily through The Vessel Documentation E-Portal. Our system allows you to complete your Abstract request online, and we’ll handle the submission process for you.
How Does the Vessel Documentation E-Portal Help with This Process?
At The Vessel Documentation E-Portal, we’ve created a streamlined, mobile-optimized environment that makes it faster and easier to manage vessel documentation. From searching records to submitting official forms, we serve as a one-stop platform for all your documentation needs.
Here’s how we help with the Coast Guard search by name:
Accessible Platform: You can complete searches from any device—desktop, laptop, tablet, or phone.
Secure Interface: Your search data is protected with encryption and handled with care.
Up-to-Date Access: Our search tool connects with current USCG data to provide reliable information.
Additional Services: If your search leads you to take further steps—like applying for an Abstract of Title, renewing documentation, or changing ownership—we have the forms you need, all in one place.
We are not a government agency, but we provide easier access to official forms and tools in a way that’s user-friendly, intuitive, and available around the clock.
Do I Need to Create an Account to Use the Search Tool?
No. You don’t need to create an account or go through a lengthy sign-up process to perform a Coast Guard search by name through our site. It’s designed for simplicity, so you can get the information you need with minimal effort.
Users may choose to register for more complex actions like form submission or tracking previous filings, but they don’t need an account for basic vessel information searches.
What If the Vessel I’m Searching For Doesn’t Appear?
There are several reasons a vessel might not appear in your search results:
The vessel is not documented: Only documented vessels appear in this database. State-registered vessels without federal documentation will not show up.
Incorrect search data: A misspelled vessel name or incorrect number may yield no results. Be sure to double-check what you’ve entered.
Recent documentation updates: If the vessel was just documented, the Coast Guard’s database may not yet reflect the changes.
If you’re unsure whether the information you have is correct, try searching with multiple identifiers or consult your broker, seller, or lender for accurate data.
Start Your Coast Guard Search by Name Today
Finding vessel information should not be difficult. At The Vessel Documentation E-Portal, our Coast Guard search by name function empowers you to access the essential details about any documented vessel, all from the convenience of your home, office, or dock.
When you need deeper insight, such as lien history or previous owners, our Abstract of Title form is just a few clicks away. And if you’re ready to take the next step—whether that means renewing your Certificate of Documentation, changing the vessel’s name, or transferring ownership—we’re ready to help with that too.
Visit The Vessel Documentation E-Portal today and perform your Coast Guard search by name to get started.
Can I Renew a Lost Certificate of Documentation?
Yes. Whether your COD has been misplaced, damaged, or stolen, you can document your vessel. Now, it may be too late to “renew” your Certificate of Documentation. Instead, you may need to reinstate it.
Losing critical documentation, such as a Certificate of Documentation (COD), can present challenges for vessel owners. A Certificate of Documentation is an essential document that ensures a vessel complies with U.S. Coast Guard regulations and verifies its usage and ownership details. Acting promptly is essential. Here at CG Portal, we can help streamline the process.
Replacement Before Renewal
A common question among vessel owners is whether it’s possible to renew a Certificate of Documentation after it has been lost. Unfortunately, the answer is no. If your original COD is lost, it cannot be directly renewed. Instead, you must first apply for a Replacement Certificate of Documentation (COD).
Why Replacement is Necessary
The U.S. Coast Guard mandates that vessel owners must have a valid, physical copy of their COD on board at all times. Operating a documented vessel without an actual certificate—even if it is within its valid period—is non-compliant with federal law. A photocopy or digital copy will not suffice in this case. Authorities require an official and complete replacement certificate.
At CG Portal, we make the replacement process as quick and straightforward as possible, helping you get back on the water while staying compliant.
How to Replace Your Certificate
To replace your lost COD:
Visit the Replacement Certificate of Documentation (COD) section on CG Portal’s platform.
Complete the application form, ensuring all details regarding the vessel and owner are accurate.
Submit the required processing fee associated with the replacement.
Need assistance? At our portal, you can follow the simple guidelines so as to guide you through this process step by step.
Certified Copies for Added Security
For added peace of mind, vessel owners also have the option of obtaining certified copies of their Certificates of Documentation. While these cannot replace the original in case of a loss, they are valid for ensuring compliance with authorities.
Certified copies can serve as an invaluable precaution if the original COD is damaged or misplaced. You can order certified copies through our portal, too.
Renewing a Certificate of Documentation
Once you’ve replaced your lost COD, the next important step is to ensure timely renewal. A COD is valid for one year from the issue date and must be renewed annually to remain valid. In some cases, the Certificate of Documentation can be renewed for up to five years in advance.
The Importance of Timely Renewal
Compliance: An expired COD can result in fines or restrictions on vessel operation. It’s critical to take the necessary steps each year to avoid disruptions.
Eligibility: Failing to renew your COD on time can lead to delays or the need to file for re-documentation, a process that requires additional paperwork and steps.
Streamlining the Renewal Process
At CG Portal, we understand that managing annual renewals can be an added burden for vessel owners, which is why we offer tailored solutions:
Automatic Renewal Options: Allowing you to prepay for up to five years of renewals, automatic renewals eliminate the hassle of remembering annual deadlines, giving you unparalleled peace of mind.
Quick Online Processing: Submit renewal applications directly through our easy-to-use platform, providing fast processing and tracking options.
Expert Support: Our document processors can find and fix any errors throughout the process.
Vessel Documentation Requirements
When it comes to vessel documentation, staying informed about federal regulations is just as important as adhering to renewal schedules. Below are key aspects of U.S. Coast Guard documentation requirements that vessel owners should know:
Eligibility for Documentation
To qualify for U.S. Coast Guard documentation:
The vessel must have a net weight of five tons or more.
It must be wholly owned by U.S. citizens. Exceptions may apply under limited circumstances, such as foreign trade or special agreements outlined under 46 U.S.C. 12118.
This documentation applies to vessels used both recreationally and commercially (e.g., those engaged in fisheries or coastwise trade).
Documentation Requirements
Certain vessel activities unequivocally require a COD:
Vessels engaged in fisheries within U.S. navigable waters or the Exclusive Economic Zone.
Vessels carrying out coastwise trade unless specifically exempt.
Failure to maintain documentation when required can result in penalties, making it imperative for eligible vessel owners to complete and keep up with their documentation processes.
Ownership and Citizen Compliance
For vessel owners, compliance extends beyond merely holding documentation:
A COD can only be issued if the vessel is wholly owned by United States citizens.
Partnerships, trusts, corporations, or associations owning vessels must all meet specific citizenship criteria as outlined by the U.S. Coast Guard (for example, certain equity and stock ownership thresholds for corporations).
Avoiding Mistakes in Vessel Documentation
Maintaining accurate records of your vessel’s ownership, operation, and documentation status is essential. Many challenges regarding lost CODs or failed renewals arise from misunderstandings or overlooking regulatory requirements. CG Portal services can simplify this process, helping you keep proper documentation at all stages.
FAQs About Replacing a COD
What happens if I lose my Certificate of Documentation before renewal?
Losing your COD before its renewal date requires you first to apply for a replacement. Only after obtaining the replacement can you proceed with routine renewals.
How soon can I replace a lost COD?
With CG Portal, we strive to expedite the replacement process. Once your application is complete, we work diligently to ensure minimal downtime for your vessel.
Is a replacement the same as a renewal?
No, a replacement does not extend the expiration date of your original COD. It serves only to re-issue the same document for the remainder of the existing term.
Can I renew my COD automatically?
Yes, CG Portal offers automatic renewal options for up to five years in many cases, ensuring you never miss a deadline.
How much does it cost to replace or renew a COD?
Fees vary depending on factors like the timing and the type of service required. Visit our platform for a complete breakdown of costs and options.
CG Portal Aims to Give You Peace of Mind
Whether replacing a lost Certificate of Documentation or renewing it annually, CG Portal ensures that the process is efficient and stress-free. With features like certified copies, automatic renewals, and expert support, we’re committed to making the documentation process seamless for vessel owners. Don’t wait until a minor issue becomes a major headache. Start your application with us today.
Losing critical documentation, such as a Certificate of Documentation (COD), can present challenges for vessel owners. A Certificate of Documentation is an essential document that ensures a vessel complies with U.S. Coast Guard regulations and verifies its usage and ownership details. Acting promptly is essential. Here at CG Portal, we can help streamline the process.
Replacement Before Renewal
A common question among vessel owners is whether it’s possible to renew a Certificate of Documentation after it has been lost. Unfortunately, the answer is no. If your original COD is lost, it cannot be directly renewed. Instead, you must first apply for a Replacement Certificate of Documentation (COD).
Why Replacement is Necessary
The U.S. Coast Guard mandates that vessel owners must have a valid, physical copy of their COD on board at all times. Operating a documented vessel without an actual certificate—even if it is within its valid period—is non-compliant with federal law. A photocopy or digital copy will not suffice in this case. Authorities require an official and complete replacement certificate.
At CG Portal, we make the replacement process as quick and straightforward as possible, helping you get back on the water while staying compliant.
How to Replace Your Certificate
To replace your lost COD:
Visit the Replacement Certificate of Documentation (COD) section on CG Portal’s platform.
Complete the application form, ensuring all details regarding the vessel and owner are accurate.
Submit the required processing fee associated with the replacement.
Need assistance? At our portal, you can follow the simple guidelines so as to guide you through this process step by step.
Certified Copies for Added Security
For added peace of mind, vessel owners also have the option of obtaining certified copies of their Certificates of Documentation. While these cannot replace the original in case of a loss, they are valid for ensuring compliance with authorities.
Certified copies can serve as an invaluable precaution if the original COD is damaged or misplaced. You can order certified copies through our portal, too.
Renewing a Certificate of Documentation
Once you’ve replaced your lost COD, the next important step is to ensure timely renewal. A COD is valid for one year from the issue date and must be renewed annually to remain valid. In some cases, the Certificate of Documentation can be renewed for up to five years in advance.
The Importance of Timely Renewal
Compliance: An expired COD can result in fines or restrictions on vessel operation. It’s critical to take the necessary steps each year to avoid disruptions.
Eligibility: Failing to renew your COD on time can lead to delays or the need to file for re-documentation, a process that requires additional paperwork and steps.
Streamlining the Renewal Process
At CG Portal, we understand that managing annual renewals can be an added burden for vessel owners, which is why we offer tailored solutions:
Automatic Renewal Options: Allowing you to prepay for up to five years of renewals, automatic renewals eliminate the hassle of remembering annual deadlines, giving you unparalleled peace of mind.
Quick Online Processing: Submit renewal applications directly through our easy-to-use platform, providing fast processing and tracking options.
Expert Support: Our document processors can find and fix any errors throughout the process.
Vessel Documentation Requirements
When it comes to vessel documentation, staying informed about federal regulations is just as important as adhering to renewal schedules. Below are key aspects of U.S. Coast Guard documentation requirements that vessel owners should know:
Eligibility for Documentation
To qualify for U.S. Coast Guard documentation:
The vessel must have a net weight of five tons or more.
It must be wholly owned by U.S. citizens. Exceptions may apply under limited circumstances, such as foreign trade or special agreements outlined under 46 U.S.C. 12118.
This documentation applies to vessels used both recreationally and commercially (e.g., those engaged in fisheries or coastwise trade).
Documentation Requirements
Certain vessel activities unequivocally require a COD:
Vessels engaged in fisheries within U.S. navigable waters or the Exclusive Economic Zone.
Vessels carrying out coastwise trade unless specifically exempt.
Failure to maintain documentation when required can result in penalties, making it imperative for eligible vessel owners to complete and keep up with their documentation processes.
Ownership and Citizen Compliance
For vessel owners, compliance extends beyond merely holding documentation:
A COD can only be issued if the vessel is wholly owned by United States citizens.
Partnerships, trusts, corporations, or associations owning vessels must all meet specific citizenship criteria as outlined by the U.S. Coast Guard (for example, certain equity and stock ownership thresholds for corporations).
Avoiding Mistakes in Vessel Documentation
Maintaining accurate records of your vessel’s ownership, operation, and documentation status is essential. Many challenges regarding lost CODs or failed renewals arise from misunderstandings or overlooking regulatory requirements. CG Portal services can simplify this process, helping you keep proper documentation at all stages.
FAQs About Replacing a COD
What happens if I lose my Certificate of Documentation before renewal?
Losing your COD before its renewal date requires you first to apply for a replacement. Only after obtaining the replacement can you proceed with routine renewals.
How soon can I replace a lost COD?
With CG Portal, we strive to expedite the replacement process. Once your application is complete, we work diligently to ensure minimal downtime for your vessel.
Is a replacement the same as a renewal?
No, a replacement does not extend the expiration date of your original COD. It serves only to re-issue the same document for the remainder of the existing term.
Can I renew my COD automatically?
Yes, CG Portal offers automatic renewal options for up to five years in many cases, ensuring you never miss a deadline.
How much does it cost to replace or renew a COD?
Fees vary depending on factors like the timing and the type of service required. Visit our platform for a complete breakdown of costs and options.
CG Portal Aims to Give You Peace of Mind
Whether replacing a lost Certificate of Documentation or renewing it annually, CG Portal ensures that the process is efficient and stress-free. With features like certified copies, automatic renewals, and expert support, we’re committed to making the documentation process seamless for vessel owners. Don’t wait until a minor issue becomes a major headache. Start your application with us today.
How Do I Mark My Vessel?
Marking your vessel is an essential step in its documentation and legal recognition under United States Coast Guard (USCG) regulations. Whether you’re a first-time vessel owner or looking to update your vessel markings, understanding the proper procedures is crucial to ensuring compliance with maritime laws.
Vessel Official Number Marking Requirements
Every documented vessel is assigned a unique official number by the USCG. This number is paramount in identifying the vessel and must be marked in a specific manner to ensure durability and visibility.
Placement and Format of the Official Number
The official number must:
Be preceded by the abbreviation “NO.” to clearly indicate its designation as the vessel’s registered official number.
Consist of block-type Arabic numerals that are clearly legible and at least three inches in height.
Be marked on a clearly visible, interior structural part of the hull where it won’t be exposed to external elements, such as the weather or water, to maintain its longevity.
Permanence of the Official Number
The number must be affixed permanently in a way that prevents alteration, removal, or replacement without causing obvious damage or scarring to the surrounding hull area. Using methods such as engraving, carving, or etching ensures the number meets this requirement while maintaining compliance with USCG standards.
Why it’s important: Permanent marking discourages tampering and ensures a reliable identification method in case of disputes, sales, or inspections.
Vessel Name and Hailing Port Marking Requirements
Beyond the official number, all documented vessels must display their name and hailing port, which serve as the vessel’s primary external identifiers.
Vessel Name Markings
The vessel name must comply with specific regulations to ensure clarity and distinctiveness:
Must be composed of letters from the Latin alphabet, Arabic numerals, or Roman numerals.
Cannot exceed 33 characters in length.
Must not replicate distress signals or incorporate obscene, indecent, or profane language or racial/ethnic epithets.
For recreational vessels, the name should be displayed on some clearly visible exterior part of the hull. On commercial vessels, additional requirements apply:
Vessel names must also appear on both the port and starboard bow.
Name markings must be at least four inches high and comprise clearly legible lettering to ensure visibility from a distance.
Hailing Port Requirements
The hailing port can denote the vessel's “home base,” but it doesn’t have to. You can pick any location anywhere in the United States, even one that doesn’t have a port. That said, it must meet the following specifications:
The name of the hailing port must include a location, specifying a U.S. state, territory, or possession. Abbreviations for the state or territory name are accepted.
Must be displayed alongside the vessel name on the exterior parts of the hull, such as the stern. Letters and numerals used for marking must also stand a minimum of four inches in height and must be placed in visible locations.
For example, a vessel based in Los Angeles could display its hailing port as “Los Angeles, CA.” However, it doesn’t have to be. You could mark it “Silver Lake, CA,” or any other location in the United States. It doesn’t even have to be a location with a port.
Marking Permanence
You have flexibility in how you create these markings, but they must result in durable, long-lasting designs. Paint, decals, or engraved blades are just some of the options that remain compliant, as long as the markings resist fading or falling off over time.
Pro Tip: Choose weather-resistant materials to preserve the readability of your vessel name and hailing port regardless of changing environmental conditions.
Why Proper Markings Are Crucial
Proper vessel markings go beyond fulfilling basic legal requirements. They enhance the vessel's traceability, ensure compliance with international maritime standards, and simplify maintenance related to its documentation status. Key benefits include:
Legal Compliance: Failure to meet USCG marking requirements could lead to penalties or rejection of your vessel’s documentation renewal process.
Ownership and Recovery: Proper markings prevent confusion in case of theft, ensuring authorities can identify your vessel and return it to you.
Professional Presentation: For businesses, visible and professional vessel markings convey reliability and professionalism to clients and regulators alike.
How to Change Vessel Name and Hailing Port
Need to rename your vessel or update its hailing port? The process is straightforward, but regulations must still be followed:
Submit the Correct Documentation: Use the official Change of Vessel Name and Hailing Port form, available online. Double-check your submission for formatting compliance before sending it to avoid delays.
Maintaining Compliance: The new name and hailing location must still meet all legal requirements outlined above regarding length, legibility, and distinctiveness.
Update Recorded Details: Ensure the updated markings match the legal records on file with the USCG to avoid discrepancies during inspections.
Note: Using any other form besides the specific change-of-name application form may result in the denial of the request, leading to unnecessary delays.
Laws Governing Vessel Documentation and Marking
Knowing the broader regulations surrounding vessel markings ensures that your vessel documentation remains valid.
Vessel Documentation Eligibility and Citizenship
Vessels of at least five net tons, wholly owned by U.S. citizens, are eligible for documentation.
For vessels used in fisheries or coastwise trade, documentation with valid endorsements is mandatory.
Authority and Enforcement
The USCG oversees all vessel documentation and marking practices. Vessels that do not comply with these regulations risk penalties such as fines or suspension of documentation credentials.
Frequently Asked Questions About Vessel Markings
Are there standardized dimensions for vessel name and hailing port markings?
Yes. All letters and numbers must stand at least four inches high and be clearly legible to comply with USCG requirements.
Can vessel markings be updated at any time?
Yes, vessel owners may update the name and hailing port at any time, but all changes must adhere to the established guidelines and include proper documentation.
Why does the official number need to be permanent?
Permanent markings ensure the vessel’s identification remains intact, even in cases of ownership change, theft, or disputes. Any attempt to alter the markings would cause visible damage, acting as a deterrent.
Can I have duplicate vessel names?
Yes, different vessels can share names, but the hailing port helps distinguish between them, providing clarity for identification purposes.
Help With All Aspects of Vessel Documentation
Marking your vessel according to USCG requirements is a fundamental part of owning and operating a documented vessel. These markings serve important legal and practical functions, from aiding official identification to ensuring compliance with maritime standards.
If you have further questions about vessel marking or need assistance with your vessel documentation, don’t hesitate to utilize our expert services. We’re here to simplify the process so you can focus on enjoying the open seas!
Vessel Official Number Marking Requirements
Every documented vessel is assigned a unique official number by the USCG. This number is paramount in identifying the vessel and must be marked in a specific manner to ensure durability and visibility.
Placement and Format of the Official Number
The official number must:
Be preceded by the abbreviation “NO.” to clearly indicate its designation as the vessel’s registered official number.
Consist of block-type Arabic numerals that are clearly legible and at least three inches in height.
Be marked on a clearly visible, interior structural part of the hull where it won’t be exposed to external elements, such as the weather or water, to maintain its longevity.
Permanence of the Official Number
The number must be affixed permanently in a way that prevents alteration, removal, or replacement without causing obvious damage or scarring to the surrounding hull area. Using methods such as engraving, carving, or etching ensures the number meets this requirement while maintaining compliance with USCG standards.
Why it’s important: Permanent marking discourages tampering and ensures a reliable identification method in case of disputes, sales, or inspections.
Vessel Name and Hailing Port Marking Requirements
Beyond the official number, all documented vessels must display their name and hailing port, which serve as the vessel’s primary external identifiers.
Vessel Name Markings
The vessel name must comply with specific regulations to ensure clarity and distinctiveness:
Must be composed of letters from the Latin alphabet, Arabic numerals, or Roman numerals.
Cannot exceed 33 characters in length.
Must not replicate distress signals or incorporate obscene, indecent, or profane language or racial/ethnic epithets.
For recreational vessels, the name should be displayed on some clearly visible exterior part of the hull. On commercial vessels, additional requirements apply:
Vessel names must also appear on both the port and starboard bow.
Name markings must be at least four inches high and comprise clearly legible lettering to ensure visibility from a distance.
Hailing Port Requirements
The hailing port can denote the vessel's “home base,” but it doesn’t have to. You can pick any location anywhere in the United States, even one that doesn’t have a port. That said, it must meet the following specifications:
The name of the hailing port must include a location, specifying a U.S. state, territory, or possession. Abbreviations for the state or territory name are accepted.
Must be displayed alongside the vessel name on the exterior parts of the hull, such as the stern. Letters and numerals used for marking must also stand a minimum of four inches in height and must be placed in visible locations.
For example, a vessel based in Los Angeles could display its hailing port as “Los Angeles, CA.” However, it doesn’t have to be. You could mark it “Silver Lake, CA,” or any other location in the United States. It doesn’t even have to be a location with a port.
Marking Permanence
You have flexibility in how you create these markings, but they must result in durable, long-lasting designs. Paint, decals, or engraved blades are just some of the options that remain compliant, as long as the markings resist fading or falling off over time.
Pro Tip: Choose weather-resistant materials to preserve the readability of your vessel name and hailing port regardless of changing environmental conditions.
Why Proper Markings Are Crucial
Proper vessel markings go beyond fulfilling basic legal requirements. They enhance the vessel's traceability, ensure compliance with international maritime standards, and simplify maintenance related to its documentation status. Key benefits include:
Legal Compliance: Failure to meet USCG marking requirements could lead to penalties or rejection of your vessel’s documentation renewal process.
Ownership and Recovery: Proper markings prevent confusion in case of theft, ensuring authorities can identify your vessel and return it to you.
Professional Presentation: For businesses, visible and professional vessel markings convey reliability and professionalism to clients and regulators alike.
How to Change Vessel Name and Hailing Port
Need to rename your vessel or update its hailing port? The process is straightforward, but regulations must still be followed:
Submit the Correct Documentation: Use the official Change of Vessel Name and Hailing Port form, available online. Double-check your submission for formatting compliance before sending it to avoid delays.
Maintaining Compliance: The new name and hailing location must still meet all legal requirements outlined above regarding length, legibility, and distinctiveness.
Update Recorded Details: Ensure the updated markings match the legal records on file with the USCG to avoid discrepancies during inspections.
Note: Using any other form besides the specific change-of-name application form may result in the denial of the request, leading to unnecessary delays.
Laws Governing Vessel Documentation and Marking
Knowing the broader regulations surrounding vessel markings ensures that your vessel documentation remains valid.
Vessel Documentation Eligibility and Citizenship
Vessels of at least five net tons, wholly owned by U.S. citizens, are eligible for documentation.
For vessels used in fisheries or coastwise trade, documentation with valid endorsements is mandatory.
Authority and Enforcement
The USCG oversees all vessel documentation and marking practices. Vessels that do not comply with these regulations risk penalties such as fines or suspension of documentation credentials.
Frequently Asked Questions About Vessel Markings
Are there standardized dimensions for vessel name and hailing port markings?
Yes. All letters and numbers must stand at least four inches high and be clearly legible to comply with USCG requirements.
Can vessel markings be updated at any time?
Yes, vessel owners may update the name and hailing port at any time, but all changes must adhere to the established guidelines and include proper documentation.
Why does the official number need to be permanent?
Permanent markings ensure the vessel’s identification remains intact, even in cases of ownership change, theft, or disputes. Any attempt to alter the markings would cause visible damage, acting as a deterrent.
Can I have duplicate vessel names?
Yes, different vessels can share names, but the hailing port helps distinguish between them, providing clarity for identification purposes.
Help With All Aspects of Vessel Documentation
Marking your vessel according to USCG requirements is a fundamental part of owning and operating a documented vessel. These markings serve important legal and practical functions, from aiding official identification to ensuring compliance with maritime standards.
If you have further questions about vessel marking or need assistance with your vessel documentation, don’t hesitate to utilize our expert services. We’re here to simplify the process so you can focus on enjoying the open seas!
How Do I Change the Name or Hailing Port of My Vessel?
Owning a vessel comes with several responsibilities, including documentation and compliance with U.S. Coast Guard regulations. Among these requirements, ensuring proper designations for your vessel’s name and hailing port is paramount. Both elements are instrumental in identifying your vessel and maintaining compliance with federal regulations. If you’re planning to rename your vessel or change its hailing port, understanding the steps and legal specifications involved is essential.
We can assist you in successfully navigating the changes.
Rules for Changing the Vessel Name
Changing the name of your vessel is not as simple as giving it a new title. The process is guided by specific regulations to prevent confusion and ensure public safety. According to 46 CFR 67.117, the name chosen for the vessel must adhere to these rules:
Language and Format: The name of the vessel must consist of letters in the Latin alphabet and/or numbers, either in Arabic or Roman form.
Avoidance of Miscommunication: The name cannot be identical to terms or phrases used for calling for help in emergencies at sea, such as "Mayday."
Appropriateness: Obscene language or terms deemed profane, offensive, or discriminatory based on race or ethnicity are strictly prohibited.
Once you’ve selected an acceptable name for your vessel, you must apply for approval with the U.S. Coast Guard. This step may require additional permissions if there’s an outstanding mortgage on the vessel. The mortgagee or lender must consent to the name change before the application can be submitted.
Correct Marking of the Vessel Name
Once the name change is approved, vessel owners must correctly mark their vessel with the new name. Both the port and starboard bow, along with the stern, must display the updated name in clear, legible letters. For vessels with a square bow, the name should be marked on a visible part of the bow. Ensure that the size of the letters meets the regulatory height requirement of at least four inches and that the markings are durable and easily readable.
Rules for Changing the Hailing Port
Your vessel’s hailing port is the geographical location associated with it. Although it’s often mistaken as the owner’s hometown or the location where the vessel is most frequently docked, the hailing port is simply a U.S. location of the owner’s choosing. Like the vessel name, the hailing port serves an important identification function and must also comply with certain guidelines.
Legal Guidelines for Hailing Ports
The hailing port must:
Be a location within the United States recognized by Federal Information Processing Standards (FIPS).
Include the state, territory, or U.S. possession where the port is located.
Be marked on the stern of your vessel in a conspicuous manner.
Unlike the vessel name, the hailing port designation must be displayed alongside the vessel name. For recreational vessels, both the name and hailing port must be marked on an easily visible part of the hull.
Why Change a Hailing Port?
Whether you’ve relocated or want to associate your vessel with a port that better reflects its purpose or registration, changing the hailing port can be done for various reasons. Much like changing a vessel name, this process requires adherence to all Coast Guard regulations to ensure compliance.
Why a Vessel’s Name and Hailing Port Matter
The name and hailing port of your vessel are more than just decorative features. They serve as primary identification markers, alongside your Certificate of Documentation (COD). Proper marking ensures that your vessel complies with federal guidelines, making it identifiable in transactions, inspections, or emergencies. Additionally, the hailing port connects your vessel to a specific U.S. location, even if it primarily operates elsewhere.
Federal laws require that this information be appropriately marked on the exterior of your vessel. Understanding the significance of these designations, as well as the steps to modify them, is key for vessel owners who want to ensure compliance with the U.S. Coast Guard's regulations.
Steps to Change the Name or Hailing Port of Your Vessel
Here is a step-by-step outline for modifying either the name or hailing port of your vessel under federal regulations:
Step 1. Review Regulatory Guidelines
Before starting the process, review the legal requirements for hailing ports. Ensure that your new name and port meet the criteria and avoid any disqualifying terms or locations.
Step 2. Seek Mortgagee Consent (if applicable)
If your vessel has an active mortgage, obtain written permission from your lender to proceed with the change. Without this approval, you cannot formally apply for a modification through the Coast Guard.
Step 3. Complete the Necessary Documentation
Fill out the appropriate U.S. Coast Guard form to request changes. Visit the Change of Vessel Name and Hailing Port section of the CG Portal to access the form. Provide all required information, including:
New vessel name and/or updated hailing port.
Current Certificate of Documentation number.
Owner details and contact information.
If you encounter issues during this step, you can contact documentation processors for guidance.
Step 4. Pay Applicable Fees
Changes to your vessel’s documentation often involve processing fees. Confirm the fee amount during the application process and ensure timely payment to prevent delays in processing.
Step 5. Await Approval
Submit your completed form and await approval by the U.S. Coast Guard. Once your request is processed, you’ll receive updated documentation reflecting the changes.
Step 6. Update the Vessel Markings
Upon receiving approval, promptly update the markings on your vessel to reflect the new name and/or hailing port. Ensure the lettering complies with size and visibility requirements, and use durable materials designed to withstand environmental conditions.
Maintaining Compliance in Vessel Documentation
Adhering to U.S. Coast Guard rules for vessel ownership and documentation is essential for maintaining operational compliance. Here are some best practices to keep in mind:
Regularly Update Your Documentation: Changes in ownership, endorsements, or vessel details require prompt documentation updates.
Verify Marking Requirements: Ensure the name and hailing port are always properly displayed and legible on the vessel.
Monitor Expiration Dates: Keep track of expiration dates for your Certificate of Documentation to avoid lapses in compliance.
Frequently Asked Questions
Do I need Coast Guard approval for hailing port changes?
Yes. Hailing port changes, like name changes, must be approved by the U.S. Coast Guard. You must submit the change request through the proper documentation channels.
Can I use any name for my vessel?
No. The name must comply with federal guidelines. This includes avoiding obscene language, discriminatory terms, or words commonly associated with distress signals.
Take the Next Step Toward Compliance
Renaming a vessel or changing its hailing port doesn’t have to be complicated. At CG Portal, we simplify the process with step-by-step guidance and user-friendly resources to ensure your vessel remains compliant. Visit our online portal today to begin your documentation updates and keep your vessel set for smooth sailing.
We can assist you in successfully navigating the changes.
Rules for Changing the Vessel Name
Changing the name of your vessel is not as simple as giving it a new title. The process is guided by specific regulations to prevent confusion and ensure public safety. According to 46 CFR 67.117, the name chosen for the vessel must adhere to these rules:
Language and Format: The name of the vessel must consist of letters in the Latin alphabet and/or numbers, either in Arabic or Roman form.
Avoidance of Miscommunication: The name cannot be identical to terms or phrases used for calling for help in emergencies at sea, such as "Mayday."
Appropriateness: Obscene language or terms deemed profane, offensive, or discriminatory based on race or ethnicity are strictly prohibited.
Once you’ve selected an acceptable name for your vessel, you must apply for approval with the U.S. Coast Guard. This step may require additional permissions if there’s an outstanding mortgage on the vessel. The mortgagee or lender must consent to the name change before the application can be submitted.
Correct Marking of the Vessel Name
Once the name change is approved, vessel owners must correctly mark their vessel with the new name. Both the port and starboard bow, along with the stern, must display the updated name in clear, legible letters. For vessels with a square bow, the name should be marked on a visible part of the bow. Ensure that the size of the letters meets the regulatory height requirement of at least four inches and that the markings are durable and easily readable.
Rules for Changing the Hailing Port
Your vessel’s hailing port is the geographical location associated with it. Although it’s often mistaken as the owner’s hometown or the location where the vessel is most frequently docked, the hailing port is simply a U.S. location of the owner’s choosing. Like the vessel name, the hailing port serves an important identification function and must also comply with certain guidelines.
Legal Guidelines for Hailing Ports
The hailing port must:
Be a location within the United States recognized by Federal Information Processing Standards (FIPS).
Include the state, territory, or U.S. possession where the port is located.
Be marked on the stern of your vessel in a conspicuous manner.
Unlike the vessel name, the hailing port designation must be displayed alongside the vessel name. For recreational vessels, both the name and hailing port must be marked on an easily visible part of the hull.
Why Change a Hailing Port?
Whether you’ve relocated or want to associate your vessel with a port that better reflects its purpose or registration, changing the hailing port can be done for various reasons. Much like changing a vessel name, this process requires adherence to all Coast Guard regulations to ensure compliance.
Why a Vessel’s Name and Hailing Port Matter
The name and hailing port of your vessel are more than just decorative features. They serve as primary identification markers, alongside your Certificate of Documentation (COD). Proper marking ensures that your vessel complies with federal guidelines, making it identifiable in transactions, inspections, or emergencies. Additionally, the hailing port connects your vessel to a specific U.S. location, even if it primarily operates elsewhere.
Federal laws require that this information be appropriately marked on the exterior of your vessel. Understanding the significance of these designations, as well as the steps to modify them, is key for vessel owners who want to ensure compliance with the U.S. Coast Guard's regulations.
Steps to Change the Name or Hailing Port of Your Vessel
Here is a step-by-step outline for modifying either the name or hailing port of your vessel under federal regulations:
Step 1. Review Regulatory Guidelines
Before starting the process, review the legal requirements for hailing ports. Ensure that your new name and port meet the criteria and avoid any disqualifying terms or locations.
Step 2. Seek Mortgagee Consent (if applicable)
If your vessel has an active mortgage, obtain written permission from your lender to proceed with the change. Without this approval, you cannot formally apply for a modification through the Coast Guard.
Step 3. Complete the Necessary Documentation
Fill out the appropriate U.S. Coast Guard form to request changes. Visit the Change of Vessel Name and Hailing Port section of the CG Portal to access the form. Provide all required information, including:
New vessel name and/or updated hailing port.
Current Certificate of Documentation number.
Owner details and contact information.
If you encounter issues during this step, you can contact documentation processors for guidance.
Step 4. Pay Applicable Fees
Changes to your vessel’s documentation often involve processing fees. Confirm the fee amount during the application process and ensure timely payment to prevent delays in processing.
Step 5. Await Approval
Submit your completed form and await approval by the U.S. Coast Guard. Once your request is processed, you’ll receive updated documentation reflecting the changes.
Step 6. Update the Vessel Markings
Upon receiving approval, promptly update the markings on your vessel to reflect the new name and/or hailing port. Ensure the lettering complies with size and visibility requirements, and use durable materials designed to withstand environmental conditions.
Maintaining Compliance in Vessel Documentation
Adhering to U.S. Coast Guard rules for vessel ownership and documentation is essential for maintaining operational compliance. Here are some best practices to keep in mind:
Regularly Update Your Documentation: Changes in ownership, endorsements, or vessel details require prompt documentation updates.
Verify Marking Requirements: Ensure the name and hailing port are always properly displayed and legible on the vessel.
Monitor Expiration Dates: Keep track of expiration dates for your Certificate of Documentation to avoid lapses in compliance.
Frequently Asked Questions
Do I need Coast Guard approval for hailing port changes?
Yes. Hailing port changes, like name changes, must be approved by the U.S. Coast Guard. You must submit the change request through the proper documentation channels.
Can I use any name for my vessel?
No. The name must comply with federal guidelines. This includes avoiding obscene language, discriminatory terms, or words commonly associated with distress signals.
Take the Next Step Toward Compliance
Renaming a vessel or changing its hailing port doesn’t have to be complicated. At CG Portal, we simplify the process with step-by-step guidance and user-friendly resources to ensure your vessel remains compliant. Visit our online portal today to begin your documentation updates and keep your vessel set for smooth sailing.
How Do I Establish U.S. Citizenship for Vessel Documentation?
If you own a commercial vessel (or want to document your recreational vessel) in the United States, establishing U.S. citizenship for vessel documentation is a crucial step in ensuring compliance with federal maritime laws. The U.S. Coast Guard (USCG) requires vessel owners to meet specific citizenship requirements before obtaining or renewing a Certificate of Documentation (COD).
Who Qualifies as a U.S. Citizen for Vessel Documentation?
1. Individual Owners
If you are a single owner, you must be a U.S. citizen by birth or naturalization. Acceptable proof includes:
A U.S. passport
A birth certificate
A Certificate of Naturalization
Other government-issued identification confirming citizenship
2. Corporate Ownership
If your vessel is owned by a corporation, the company must meet strict citizenship requirements:
The corporation must be incorporated in the U.S.
The CEO and Chairman of the Board must be U.S. citizens
At least 75% of the voting stock must be owned by U.S. citizens (for certain endorsements, such as coastwise or fisheries)
3. Partnerships & LLCs
For partnerships or Limited Liability Companies (LLCs):
At least 75% of the ownership interest must be held by U.S. citizens
The managing partner or majority member must be a U.S. citizen
4. Trusts
If the vessel is held in a trust:
All trustees must be U.S. citizens
All beneficiaries with enforceable rights must be U.S. citizens
How to Prove U.S. Citizenship for Vessel Documentation
For Individual Owners
You must submit one of the following:
U.S. passport (copy of the biographical page)
Birth certificate (showing U.S. birthplace)
Certificate of Naturalization
Consular Report of Birth Abroad (for citizens born overseas)
For Corporations & Business Entities
Required documents include:
Certificate of Incorporation (showing U.S. registration)
Corporate bylaws or operating agreement
List of officers and directors (confirming U.S. citizenship of CEO & Chairman)
Stock ownership breakdown (showing at least 75% U.S. ownership for applicable endorsements)
For Trusts & Estates
Submit:
Trust agreement (naming all trustees and beneficiaries)
Proof of citizenship for each trustee and beneficiary
Court documents (if ownership was transferred via probate or inheritance)
Special Considerations for Different Vessel Types
1. Commercial Vessels (Coastwise & Fisheries Endorsements)
Additional documentation (such as fishing permits or trade licenses) may be needed
2. Recreational Vessels
No coastwise restrictions, but citizenship must still be verified
State registration may be an alternative, but federal documentation offers benefits like international recognition
3. Vessels Previously Registered Abroad
If your vessel was once registered in another country, you must:
Provide proof of deletion from the foreign registry
Submit a bill of sale or transfer documents showing U.S. ownership
Why Proper Citizenship Verification Matters
Failing to meet U.S. citizenship requirements can result in:
Denial of vessel documentation
Loss of commercial endorsements (preventing legal operation in coastwise trade or fisheries)
Fines or penalties from the USCG
Proper documentation ensures:
Legal compliance with federal maritime laws
Smooth international travel (for documented vessels)
Easier financing & insurance approvals
Why Is U.S. Citizenship Required for Vessel Documentation?
The U.S. government mandates that documented vessels must be owned by U.S. citizens or qualifying entities to maintain control over domestic maritime commerce and national security. This requirement applies to:
Recreational vessels (if choosing federal documentation over state registration)
Commercial vessels (engaged in fishing, coastwise trade, or other regulated activities)
Vessels used in foreign trade
Without proper citizenship verification, your vessel may be ineligible for documentation, limiting its operational scope and legal standing.
How CG Portal Can Help with U.S. Citizenship Verification for Vessel Documentation
Establishing U.S. citizenship for vessel documentation can be a complex and time-consuming process, especially for first-time boat owners, corporations, or those dealing with international vessel transfers. CG Portal specializes in simplifying this process, ensuring that your documentation meets all U.S. Coast Guard (USCG) requirements without unnecessary delays.
Expert Verification of Citizenship Documents
One of the most common reasons for documentation delays is submitting incorrect or incomplete proof of citizenship. We can find any errors in your documentation and let you know about them before you get too far into the process.
Why This Matters:
Avoids rejection due to insufficient paperwork.
Reduces wait times by submitting error-free applications.
Assistance with Corporate & Trust Ownership Structures
If your vessel is owned by a corporation, LLC, partnership, or trust, proving U.S. citizenship becomes more complex. CG Portal assists by, as with all of our clients, making sure that there are no errors with your firms. If there are, our document processors will let you know.
Why This Matters:
Ensures compliance with strict USCG corporate citizenship rules.
Prevents last-minute rejections due to overlooked ownership details.
Handling Foreign Registry Deletions & International Vessel Transfers
If your vessel was previously registered in another country, you must officially delete it from the foreign registry before U.S. documentation. CG Portal helps by going through your forms thoroughly, addressing any errors and bringing them to your attention before it’s too late.
Why This Matters:
Skipping this step can permanently block U.S. documentation.
Professional handling prevents bureaucratic delays with foreign registries.
Coastwise & Fisheries Endorsement Compliance
If you need a Coastwise (trade between U.S. ports) or Fisheries (commercial fishing) endorsement, the citizenship requirements are stricter. CG Portal has helped many through the process. Now, we can put this experience to work for you.
Remember: operating without proper endorsements can lead to fines or vessel seizure. Additionally, commercial operators cannot legally work without this compliance.
Fast-Track Processing & Status Updates
Government paperwork can move slowly, but CG Portal helps expedite the process through our priority request/rush processing service.
Why This Matters:
Avoids months-long waiting periods due to lost paperwork.
Get your documentation faster, so you can operate without legal risks.
Next Steps for Establishing U.S. Citizenship for Your Vessel
Gather Required Documents (passport, corporate records, etc.)
Verify Ownership Structure (ensure compliance with USCG rules)
Submit Your Application (via CG Portal)
Await Approval (processing times vary)
How CG Portal Can Help
Navigating U.S. citizenship requirements for vessel documentation can be complex, especially for first-time owners or businesses with intricate ownership structures. CG Portal simplifies the process by:
✅ Verifying citizenship documents to ensure compliance
✅ Assisting with corporate & trust ownership filings
✅ Handling foreign registry deletions for internationally purchased vessels
✅ Providing expert support for coastwise, fisheries, and recreational documentation
Come to our portal today and see the vessel documentation processing difference.
Who Qualifies as a U.S. Citizen for Vessel Documentation?
1. Individual Owners
If you are a single owner, you must be a U.S. citizen by birth or naturalization. Acceptable proof includes:
A U.S. passport
A birth certificate
A Certificate of Naturalization
Other government-issued identification confirming citizenship
2. Corporate Ownership
If your vessel is owned by a corporation, the company must meet strict citizenship requirements:
The corporation must be incorporated in the U.S.
The CEO and Chairman of the Board must be U.S. citizens
At least 75% of the voting stock must be owned by U.S. citizens (for certain endorsements, such as coastwise or fisheries)
3. Partnerships & LLCs
For partnerships or Limited Liability Companies (LLCs):
At least 75% of the ownership interest must be held by U.S. citizens
The managing partner or majority member must be a U.S. citizen
4. Trusts
If the vessel is held in a trust:
All trustees must be U.S. citizens
All beneficiaries with enforceable rights must be U.S. citizens
How to Prove U.S. Citizenship for Vessel Documentation
For Individual Owners
You must submit one of the following:
U.S. passport (copy of the biographical page)
Birth certificate (showing U.S. birthplace)
Certificate of Naturalization
Consular Report of Birth Abroad (for citizens born overseas)
For Corporations & Business Entities
Required documents include:
Certificate of Incorporation (showing U.S. registration)
Corporate bylaws or operating agreement
List of officers and directors (confirming U.S. citizenship of CEO & Chairman)
Stock ownership breakdown (showing at least 75% U.S. ownership for applicable endorsements)
For Trusts & Estates
Submit:
Trust agreement (naming all trustees and beneficiaries)
Proof of citizenship for each trustee and beneficiary
Court documents (if ownership was transferred via probate or inheritance)
Special Considerations for Different Vessel Types
1. Commercial Vessels (Coastwise & Fisheries Endorsements)
Additional documentation (such as fishing permits or trade licenses) may be needed
2. Recreational Vessels
No coastwise restrictions, but citizenship must still be verified
State registration may be an alternative, but federal documentation offers benefits like international recognition
3. Vessels Previously Registered Abroad
If your vessel was once registered in another country, you must:
Provide proof of deletion from the foreign registry
Submit a bill of sale or transfer documents showing U.S. ownership
Why Proper Citizenship Verification Matters
Failing to meet U.S. citizenship requirements can result in:
Denial of vessel documentation
Loss of commercial endorsements (preventing legal operation in coastwise trade or fisheries)
Fines or penalties from the USCG
Proper documentation ensures:
Legal compliance with federal maritime laws
Smooth international travel (for documented vessels)
Easier financing & insurance approvals
Why Is U.S. Citizenship Required for Vessel Documentation?
The U.S. government mandates that documented vessels must be owned by U.S. citizens or qualifying entities to maintain control over domestic maritime commerce and national security. This requirement applies to:
Recreational vessels (if choosing federal documentation over state registration)
Commercial vessels (engaged in fishing, coastwise trade, or other regulated activities)
Vessels used in foreign trade
Without proper citizenship verification, your vessel may be ineligible for documentation, limiting its operational scope and legal standing.
How CG Portal Can Help with U.S. Citizenship Verification for Vessel Documentation
Establishing U.S. citizenship for vessel documentation can be a complex and time-consuming process, especially for first-time boat owners, corporations, or those dealing with international vessel transfers. CG Portal specializes in simplifying this process, ensuring that your documentation meets all U.S. Coast Guard (USCG) requirements without unnecessary delays.
Expert Verification of Citizenship Documents
One of the most common reasons for documentation delays is submitting incorrect or incomplete proof of citizenship. We can find any errors in your documentation and let you know about them before you get too far into the process.
Why This Matters:
Avoids rejection due to insufficient paperwork.
Reduces wait times by submitting error-free applications.
Assistance with Corporate & Trust Ownership Structures
If your vessel is owned by a corporation, LLC, partnership, or trust, proving U.S. citizenship becomes more complex. CG Portal assists by, as with all of our clients, making sure that there are no errors with your firms. If there are, our document processors will let you know.
Why This Matters:
Ensures compliance with strict USCG corporate citizenship rules.
Prevents last-minute rejections due to overlooked ownership details.
Handling Foreign Registry Deletions & International Vessel Transfers
If your vessel was previously registered in another country, you must officially delete it from the foreign registry before U.S. documentation. CG Portal helps by going through your forms thoroughly, addressing any errors and bringing them to your attention before it’s too late.
Why This Matters:
Skipping this step can permanently block U.S. documentation.
Professional handling prevents bureaucratic delays with foreign registries.
Coastwise & Fisheries Endorsement Compliance
If you need a Coastwise (trade between U.S. ports) or Fisheries (commercial fishing) endorsement, the citizenship requirements are stricter. CG Portal has helped many through the process. Now, we can put this experience to work for you.
Remember: operating without proper endorsements can lead to fines or vessel seizure. Additionally, commercial operators cannot legally work without this compliance.
Fast-Track Processing & Status Updates
Government paperwork can move slowly, but CG Portal helps expedite the process through our priority request/rush processing service.
Why This Matters:
Avoids months-long waiting periods due to lost paperwork.
Get your documentation faster, so you can operate without legal risks.
Next Steps for Establishing U.S. Citizenship for Your Vessel
Gather Required Documents (passport, corporate records, etc.)
Verify Ownership Structure (ensure compliance with USCG rules)
Submit Your Application (via CG Portal)
Await Approval (processing times vary)
How CG Portal Can Help
Navigating U.S. citizenship requirements for vessel documentation can be complex, especially for first-time owners or businesses with intricate ownership structures. CG Portal simplifies the process by:
✅ Verifying citizenship documents to ensure compliance
✅ Assisting with corporate & trust ownership filings
✅ Handling foreign registry deletions for internationally purchased vessels
✅ Providing expert support for coastwise, fisheries, and recreational documentation
Come to our portal today and see the vessel documentation processing difference.
General Vessel Documentation Questions
Who Can Get a MARAD Waiver?
The MARAD waiver is designed to support small business development in the marine tourism and passenger vessel industries. To qualify, you must meet a specific set of criteria. The vessel must:
Be at least three years old from the date it was built
Be owned by a U.S. citizen or entity
Be intended for use carrying no more than 12 passengers
Be engaged in coastwise trade, typically meaning passenger-for-hire operations within U.S. waters
Not be built in the United States, or if it was, have had substantial modifications abroad
Additionally, the use of the vessel must not adversely affect U.S. shipbuilding interests. MARAD publishes each waiver request for public comment to ensure transparency in how the waiver may impact the domestic shipbuilding industry.
What Is a MARAD Waiver?
Officially known as a Small Vessel Waiver, is a special authorization granted by the United States Maritime Administration (MARAD) that permits certain U.S.-flagged vessels that are not built in the United States to operate in coastwise trade under very specific circumstances. Typically, to qualify for a coastwise endorsement—a necessary requirement for commercial passenger service between U.S. ports—a vessel must be built in the U.S. However, a MARAD Waiver provides an exception to this rule for qualifying vessels.
The Vessel Documentation E-Portal provides access to the necessary forms to start this process. Once the waiver is granted, applicants can also use the portal to file for initial vessel documentation with the appropriate endorsement, allowing them to enter the U.S. passenger-for-hire market.
Can I Apply for a MARAD Waiver Through the Vessel Documentation E-Portal?
Yes. While the waiver itself is issued by the U.S. Maritime Administration, the Vessel Documentation E-Portal provides access to the proper Small Vessel Waiver form, simplifying the initial application process. You can fill out and submit your waiver request digitally, upload supporting documentation, and ensure all required fields are completed.
After the waiver is granted, you can immediately move to the next step—applying for initial vessel documentation with a coastwise endorsement—also through our portal. The E-Portal helps streamline both the waiver application and subsequent documentation so vessel owners can get started on legal operations with fewer delays and paperwork errors.
Why Would I Need a MARAD Waiver?
If you own or are purchasing a foreign-built vessel and wish to operate it commercially in the U.S. (such as running a sightseeing, ferry, or charter operation), you would typically be prohibited from doing so without a coastwise endorsement. Since non-U.S.-built vessels are ineligible for this endorsement by default, the MARAD Waiver provides an alternative path for small operators.
Without this waiver, a foreign-built vessel can only be used for recreational purposes or for limited commercial uses that do not involve transporting people or goods between U.S. ports. Remember, you can change your endorsement through our e-portal, too.
Is a MARAD Waiver the Same as Coastwise Documentation?
No. The MARAD Waiver is only a prerequisite. It grants permission for a non-U.S.-built vessel to apply for coastwise endorsement under specific conditions. Once you have the waiver, you must still apply for initial vessel documentation with the U.S. Coast Guard, requesting a coastwise endorsement for passenger service.
The Vessel Documentation E-Portal can assist with both steps:
Filing the waiver application
Applying for initial documentation with the correct endorsement once the waiver is approved
What Information Do I Need to Apply for a MARAD Waiver?
To apply, you’ll need:
The vessel’s name, HIN (Hull Identification Number), and official number (if already documented)
Year and country of build
Length, tonnage, and type of propulsion
A statement of intended use, specifically noting the number of passengers you plan to carry
Proof of ownership and U.S. citizenship
Supporting documentation, if applicable
All this information can be entered and uploaded securely through the Vessel Documentation E-Portal. The portal will help ensure your submission is complete and routed to the appropriate agency without unnecessary delays.
Can I Start the Documentation Process While Waiting for the Waiver?
You may begin preparing your documentation materials in advance, but your vessel cannot be issued a coastwise endorsement until the MARAD waiver is officially granted. However, the Vessel Documentation E-Portal allows you to start gathering forms, uploading documents, and saving your application in progress so that once the waiver is received, you can submit everything promptly.
What If My Vessel Is Already Documented for Recreation?
If your vessel is already documented for recreational purposes and you wish to convert it to a commercial use with a coastwise endorsement, you must:
Obtain a MARAD Waiver (if the vessel was foreign-built)
File for Exchange of Endorsement with the U.S. Coast Guard
Both forms are available through the Vessel Documentation E-Portal, and the platform can guide you through the proper order of filing and submission.
Does the Waiver Apply to Cargo or Fishing Operations?
No. The MARAD Waiver program only covers vessels carrying 12 or fewer passengers for hire. It does not authorize cargo, commercial fishing, or towing operations. For those services, you must meet all standard requirements for coastwise trade, including U.S. build certification, and apply for the appropriate endorsements separately.
The Vessel Documentation E-Portal supports filings for various endorsement types, but for non-passenger commercial activities, the MARAD Waiver does not apply.
What Happens After I Receive My Waiver?
Once approved, your waiver will be issued in writing by MARAD. With this in hand, you are now eligible to apply for a Certificate of Documentation with a coastwise endorsement (passenger-only) through the U.S. Coast Guard.
This is the next step—and it's one the Vessel Documentation E-Portal can help you with directly. The portal provides:
Access to the Initial Vessel Documentation form
Secure submission of proof of ownership, tonnage, build, and citizenship
Guidance on how to request the coastwise endorsement
Status tracking of your documentation application
Does the Waiver Transfer With the Vessel if I Sell It?
No. A MARAD Waiver is vessel-specific and owner-specific. If the vessel is sold, the new owner must apply for their own MARAD Waiver, even if the vessel has previously operated under one.
That’s why it’s important for prospective buyers of foreign-built vessels to plan ahead. The Vessel Documentation E-Portal supports new owners by helping them:
File for a new MARAD Waiver
Apply for initial or updated vessel documentation
Choose the appropriate endorsement type
This waiver can open doors for small business operators who wish to legally use foreign-built vessels in U.S. waters for passenger-for-hire activities. While the waiver itself is issued by the Maritime Administration, the Vessel Documentation E-Portal simplifies the application process and helps owners navigate the path from waiver to full documentation.
From the moment you decide to apply, to the point when you’re ready to request a coastwise endorsement and begin operations, the E-Portal streamlines every step—making vessel renewal, documentation, and compliance far easier than ever before.
Be at least three years old from the date it was built
Be owned by a U.S. citizen or entity
Be intended for use carrying no more than 12 passengers
Be engaged in coastwise trade, typically meaning passenger-for-hire operations within U.S. waters
Not be built in the United States, or if it was, have had substantial modifications abroad
Additionally, the use of the vessel must not adversely affect U.S. shipbuilding interests. MARAD publishes each waiver request for public comment to ensure transparency in how the waiver may impact the domestic shipbuilding industry.
What Is a MARAD Waiver?
Officially known as a Small Vessel Waiver, is a special authorization granted by the United States Maritime Administration (MARAD) that permits certain U.S.-flagged vessels that are not built in the United States to operate in coastwise trade under very specific circumstances. Typically, to qualify for a coastwise endorsement—a necessary requirement for commercial passenger service between U.S. ports—a vessel must be built in the U.S. However, a MARAD Waiver provides an exception to this rule for qualifying vessels.
The Vessel Documentation E-Portal provides access to the necessary forms to start this process. Once the waiver is granted, applicants can also use the portal to file for initial vessel documentation with the appropriate endorsement, allowing them to enter the U.S. passenger-for-hire market.
Can I Apply for a MARAD Waiver Through the Vessel Documentation E-Portal?
Yes. While the waiver itself is issued by the U.S. Maritime Administration, the Vessel Documentation E-Portal provides access to the proper Small Vessel Waiver form, simplifying the initial application process. You can fill out and submit your waiver request digitally, upload supporting documentation, and ensure all required fields are completed.
After the waiver is granted, you can immediately move to the next step—applying for initial vessel documentation with a coastwise endorsement—also through our portal. The E-Portal helps streamline both the waiver application and subsequent documentation so vessel owners can get started on legal operations with fewer delays and paperwork errors.
Why Would I Need a MARAD Waiver?
If you own or are purchasing a foreign-built vessel and wish to operate it commercially in the U.S. (such as running a sightseeing, ferry, or charter operation), you would typically be prohibited from doing so without a coastwise endorsement. Since non-U.S.-built vessels are ineligible for this endorsement by default, the MARAD Waiver provides an alternative path for small operators.
Without this waiver, a foreign-built vessel can only be used for recreational purposes or for limited commercial uses that do not involve transporting people or goods between U.S. ports. Remember, you can change your endorsement through our e-portal, too.
Is a MARAD Waiver the Same as Coastwise Documentation?
No. The MARAD Waiver is only a prerequisite. It grants permission for a non-U.S.-built vessel to apply for coastwise endorsement under specific conditions. Once you have the waiver, you must still apply for initial vessel documentation with the U.S. Coast Guard, requesting a coastwise endorsement for passenger service.
The Vessel Documentation E-Portal can assist with both steps:
Filing the waiver application
Applying for initial documentation with the correct endorsement once the waiver is approved
What Information Do I Need to Apply for a MARAD Waiver?
To apply, you’ll need:
The vessel’s name, HIN (Hull Identification Number), and official number (if already documented)
Year and country of build
Length, tonnage, and type of propulsion
A statement of intended use, specifically noting the number of passengers you plan to carry
Proof of ownership and U.S. citizenship
Supporting documentation, if applicable
All this information can be entered and uploaded securely through the Vessel Documentation E-Portal. The portal will help ensure your submission is complete and routed to the appropriate agency without unnecessary delays.
Can I Start the Documentation Process While Waiting for the Waiver?
You may begin preparing your documentation materials in advance, but your vessel cannot be issued a coastwise endorsement until the MARAD waiver is officially granted. However, the Vessel Documentation E-Portal allows you to start gathering forms, uploading documents, and saving your application in progress so that once the waiver is received, you can submit everything promptly.
What If My Vessel Is Already Documented for Recreation?
If your vessel is already documented for recreational purposes and you wish to convert it to a commercial use with a coastwise endorsement, you must:
Obtain a MARAD Waiver (if the vessel was foreign-built)
File for Exchange of Endorsement with the U.S. Coast Guard
Both forms are available through the Vessel Documentation E-Portal, and the platform can guide you through the proper order of filing and submission.
Does the Waiver Apply to Cargo or Fishing Operations?
No. The MARAD Waiver program only covers vessels carrying 12 or fewer passengers for hire. It does not authorize cargo, commercial fishing, or towing operations. For those services, you must meet all standard requirements for coastwise trade, including U.S. build certification, and apply for the appropriate endorsements separately.
The Vessel Documentation E-Portal supports filings for various endorsement types, but for non-passenger commercial activities, the MARAD Waiver does not apply.
What Happens After I Receive My Waiver?
Once approved, your waiver will be issued in writing by MARAD. With this in hand, you are now eligible to apply for a Certificate of Documentation with a coastwise endorsement (passenger-only) through the U.S. Coast Guard.
This is the next step—and it's one the Vessel Documentation E-Portal can help you with directly. The portal provides:
Access to the Initial Vessel Documentation form
Secure submission of proof of ownership, tonnage, build, and citizenship
Guidance on how to request the coastwise endorsement
Status tracking of your documentation application
Does the Waiver Transfer With the Vessel if I Sell It?
No. A MARAD Waiver is vessel-specific and owner-specific. If the vessel is sold, the new owner must apply for their own MARAD Waiver, even if the vessel has previously operated under one.
That’s why it’s important for prospective buyers of foreign-built vessels to plan ahead. The Vessel Documentation E-Portal supports new owners by helping them:
File for a new MARAD Waiver
Apply for initial or updated vessel documentation
Choose the appropriate endorsement type
This waiver can open doors for small business operators who wish to legally use foreign-built vessels in U.S. waters for passenger-for-hire activities. While the waiver itself is issued by the Maritime Administration, the Vessel Documentation E-Portal simplifies the application process and helps owners navigate the path from waiver to full documentation.
From the moment you decide to apply, to the point when you’re ready to request a coastwise endorsement and begin operations, the E-Portal streamlines every step—making vessel renewal, documentation, and compliance far easier than ever before.
Renewing Your Certificate of Documentation
Can I Renew Vessel Documentation for More Than One Year?
Yes, in many cases, multi-year vessel renewal is available—especially for vessels used exclusively for recreational purposes. This renewal option allows vessel owners to extend their documentation for up to five years in one transaction, which can significantly reduce administrative tasks and lower the risk of missing future deadlines. Not all vessels are eligible, but for those that are, the Vessel Documentation E-Portal makes it simple to apply for multi-year renewal directly through a secure and intuitive interface.
This digital platform connects users with official U.S. Coast Guard forms and procedures, guiding them through each step of the renewal process without requiring a trip to a government office or the hassle of mailing physical documents.
Who Is Eligible for Multi-Year Vessel Renewal?
Only recreational vessels are currently eligible for multi-year vessel documentation renewal. These are vessels that are documented solely for personal use, not for engaging in commercial activity such as fishing, chartering, or transporting goods. The eligibility requirements are based on U.S. Coast Guard policy and federal maritime law.
If your vessel holds a Recreational Endorsement, you can renew your documentation for up to five years using the Vessel Documentation E-Portal. During the online renewal process, the portal automatically detects whether your vessel qualifies and presents the appropriate renewal term options—so you’ll only see what applies to your vessel. You can change your vessel’s endorsement through our portal, too.
Why Choose Multi-Year Vessel Renewal?
Choosing to renew for multiple years offers several advantages, particularly if you plan to continue using your vessel for recreational purposes over the long term. Benefits include:
Reduced paperwork: Avoid the need to submit yearly renewal applications.
Lower risk of expiration: Multi-year terms lessen the chance of forgetting to renew on time.
Cost and time efficiency: One transaction covers multiple years, saving time and reducing processing repetition.
Smoother ownership planning: Whether you’re thinking of selling your vessel or passing it on, long-term documentation simplifies the process.
The Vessel Documentation E-Portal helps you take advantage of these benefits by streamlining multi-year renewal into just a few steps.
What About Commercial or Coastwise Vessels?
Vessels that are documented for commercial use—including those with Coastwise, Fishery, or Registry endorsements—must be renewed annually. These vessels are subject to strict federal regulations that require regular review to ensure compliance with trade, safety, and ownership requirements.
Annual renewal ensures that the documentation remains aligned with current operational details, including changes in endorsements, ownership, or regulatory status. If your vessel falls into this category, the Vessel Documentation E-Portal provides a fast, user-friendly way to submit annual renewal paperwork without delay or confusion.
Even though commercial vessels must renew each year, using the portal ensures accuracy, reduces turnaround times, and allows you to track your application and deadlines all in one place.
How Do I Know If I’m Eligible for Multi-Year Renewal?
Eligibility is determined by the vessel’s current documentation type and endorsement status. When you log into the Vessel Documentation E-Portal, the system references U.S. Coast Guard documentation records. Based on this information, the portal presents only the renewal terms that apply to your vessel.
If your vessel is recreational, you’ll see term options like two-year, three-year, or five-year renewal. If the vessel is commercial, the portal will display a one-year renewal option only. This prevents you from selecting an invalid option, helping to avoid form rejections and delays.
Can I Change My Vessel's Endorsement Type During Renewal?
No. Renewal is intended to maintain the vessel’s current documentation status without alteration. If you need to change your endorsement—such as converting from recreational to commercial use—you must complete a separate application for change of endorsement before or after the renewal process.
The Vessel Documentation E-Portal provides the appropriate forms for making these changes. However, endorsement changes cannot be processed as part of the standard renewal workflow and must be handled independently to remain compliant with federal regulations.
What Happens If I Let My Documentation Expire?
Allowing your documentation to expire may require a new application for initial documentation, which is a lengthier process compared to simple renewal. Expired documentation can disrupt legal operation, delay sales or transfers, and prevent actions such as filing a Preferred Ship Mortgage.
To avoid complications, the Vessel Documentation E-Portal includes built-in tools that help monitor expiration dates and ensure timely submissions. The portal sends alerts as your expiration date approaches and can even allow you to pre-schedule your renewal activity. We offer a form for reinstatement.
Is the COD Valid Throughout the Vessel Renewal Term?
Yes. Once approved, the renewed Certificate of Documentation (COD) is valid for the entire selected term—whether it’s one, two, three, four, or five years. There’s no need to re-submit documentation annually during a multi-year period if your vessel’s use and ownership remain unchanged.
Should your vessel undergo a sale, transfer of ownership, or change of use during that time, however, updated documentation will still be required. The Vessel Documentation E-Portal offers a full suite of forms for these circumstances as well.
Can I Renew Early Through the Vessel Documentation E-Portal?
The U.S. Coast Guard typically allows renewal applications to be submitted no more than 60 days before the expiration date of the current COD. Attempting to renew too early may result in application rejection.
The Vessel Documentation E-Portal accounts for this policy and automatically restricts submission until your renewal window opens. You can still start the process in advance by creating your profile, uploading necessary documents, and reviewing pre-filled forms, then submitting the renewal when eligible.
What Documentation Do I Need to Renew My Vessel?
In most cases, you’ll need:
The vessel’s official number
Your Certificate of Documentation (COD)
Current ownership information
Your U.S. Coast Guard portal credentials (for prior documentation reference)
Through the Vessel Documentation E-Portal, much of this information is already available, in based on your prior records. That means fewer manual errors, fewer delays, and a smoother experience.
Does the Vessel Documentation E-Portal Offer Help if I Have Questions?
Yes. The portal offers support for renewal-related inquiries through help articles, FAQs, and customer service. If you're unsure about term options, endorsement status, eligibility, or supporting documents, assistance is available.
This ensures your vessel renewal is completed properly and in compliance with all U.S. Coast Guard regulations, whether you're applying for one year or five.
Whether you operate a single recreational boat or manage a fleet, vessel renewal doesn’t have to be a complicated or repetitive process. The Vessel Documentation E-Portal offers multi-year options for qualifying vessels, intuitive renewal workflows, and built-in compliance tools that keep you ahead of deadlines. With its efficient digital platform, the portal helps reduce paperwork, improve accuracy, and keep your vessel legally documented year after year.
This digital platform connects users with official U.S. Coast Guard forms and procedures, guiding them through each step of the renewal process without requiring a trip to a government office or the hassle of mailing physical documents.
Who Is Eligible for Multi-Year Vessel Renewal?
Only recreational vessels are currently eligible for multi-year vessel documentation renewal. These are vessels that are documented solely for personal use, not for engaging in commercial activity such as fishing, chartering, or transporting goods. The eligibility requirements are based on U.S. Coast Guard policy and federal maritime law.
If your vessel holds a Recreational Endorsement, you can renew your documentation for up to five years using the Vessel Documentation E-Portal. During the online renewal process, the portal automatically detects whether your vessel qualifies and presents the appropriate renewal term options—so you’ll only see what applies to your vessel. You can change your vessel’s endorsement through our portal, too.
Why Choose Multi-Year Vessel Renewal?
Choosing to renew for multiple years offers several advantages, particularly if you plan to continue using your vessel for recreational purposes over the long term. Benefits include:
Reduced paperwork: Avoid the need to submit yearly renewal applications.
Lower risk of expiration: Multi-year terms lessen the chance of forgetting to renew on time.
Cost and time efficiency: One transaction covers multiple years, saving time and reducing processing repetition.
Smoother ownership planning: Whether you’re thinking of selling your vessel or passing it on, long-term documentation simplifies the process.
The Vessel Documentation E-Portal helps you take advantage of these benefits by streamlining multi-year renewal into just a few steps.
What About Commercial or Coastwise Vessels?
Vessels that are documented for commercial use—including those with Coastwise, Fishery, or Registry endorsements—must be renewed annually. These vessels are subject to strict federal regulations that require regular review to ensure compliance with trade, safety, and ownership requirements.
Annual renewal ensures that the documentation remains aligned with current operational details, including changes in endorsements, ownership, or regulatory status. If your vessel falls into this category, the Vessel Documentation E-Portal provides a fast, user-friendly way to submit annual renewal paperwork without delay or confusion.
Even though commercial vessels must renew each year, using the portal ensures accuracy, reduces turnaround times, and allows you to track your application and deadlines all in one place.
How Do I Know If I’m Eligible for Multi-Year Renewal?
Eligibility is determined by the vessel’s current documentation type and endorsement status. When you log into the Vessel Documentation E-Portal, the system references U.S. Coast Guard documentation records. Based on this information, the portal presents only the renewal terms that apply to your vessel.
If your vessel is recreational, you’ll see term options like two-year, three-year, or five-year renewal. If the vessel is commercial, the portal will display a one-year renewal option only. This prevents you from selecting an invalid option, helping to avoid form rejections and delays.
Can I Change My Vessel's Endorsement Type During Renewal?
No. Renewal is intended to maintain the vessel’s current documentation status without alteration. If you need to change your endorsement—such as converting from recreational to commercial use—you must complete a separate application for change of endorsement before or after the renewal process.
The Vessel Documentation E-Portal provides the appropriate forms for making these changes. However, endorsement changes cannot be processed as part of the standard renewal workflow and must be handled independently to remain compliant with federal regulations.
What Happens If I Let My Documentation Expire?
Allowing your documentation to expire may require a new application for initial documentation, which is a lengthier process compared to simple renewal. Expired documentation can disrupt legal operation, delay sales or transfers, and prevent actions such as filing a Preferred Ship Mortgage.
To avoid complications, the Vessel Documentation E-Portal includes built-in tools that help monitor expiration dates and ensure timely submissions. The portal sends alerts as your expiration date approaches and can even allow you to pre-schedule your renewal activity. We offer a form for reinstatement.
Is the COD Valid Throughout the Vessel Renewal Term?
Yes. Once approved, the renewed Certificate of Documentation (COD) is valid for the entire selected term—whether it’s one, two, three, four, or five years. There’s no need to re-submit documentation annually during a multi-year period if your vessel’s use and ownership remain unchanged.
Should your vessel undergo a sale, transfer of ownership, or change of use during that time, however, updated documentation will still be required. The Vessel Documentation E-Portal offers a full suite of forms for these circumstances as well.
Can I Renew Early Through the Vessel Documentation E-Portal?
The U.S. Coast Guard typically allows renewal applications to be submitted no more than 60 days before the expiration date of the current COD. Attempting to renew too early may result in application rejection.
The Vessel Documentation E-Portal accounts for this policy and automatically restricts submission until your renewal window opens. You can still start the process in advance by creating your profile, uploading necessary documents, and reviewing pre-filled forms, then submitting the renewal when eligible.
What Documentation Do I Need to Renew My Vessel?
In most cases, you’ll need:
The vessel’s official number
Your Certificate of Documentation (COD)
Current ownership information
Your U.S. Coast Guard portal credentials (for prior documentation reference)
Through the Vessel Documentation E-Portal, much of this information is already available, in based on your prior records. That means fewer manual errors, fewer delays, and a smoother experience.
Does the Vessel Documentation E-Portal Offer Help if I Have Questions?
Yes. The portal offers support for renewal-related inquiries through help articles, FAQs, and customer service. If you're unsure about term options, endorsement status, eligibility, or supporting documents, assistance is available.
This ensures your vessel renewal is completed properly and in compliance with all U.S. Coast Guard regulations, whether you're applying for one year or five.
Whether you operate a single recreational boat or manage a fleet, vessel renewal doesn’t have to be a complicated or repetitive process. The Vessel Documentation E-Portal offers multi-year options for qualifying vessels, intuitive renewal workflows, and built-in compliance tools that keep you ahead of deadlines. With its efficient digital platform, the portal helps reduce paperwork, improve accuracy, and keep your vessel legally documented year after year.
When Do I Need Documented Vessel Renewal?
The COD is valid for a specific term — typically one year from the issuance date unless otherwise indicated. For most vessel owners, documented vessel renewal must be completed prior to the expiration date to avoid documentation lapses.
The Vessel Documentation E-Portal allows vessel owners to see the exact expiration date of their COD and submit a renewal application online at their convenience. Renewal is generally permitted within 60 days of expiration, although submitting earlier within this window ensures ample time for processing.
Letting the COD lapse, even by a day, may require vessel re-documentation, which is a lengthier and more involved process than renewal.
What is Documented Vessel Renewal?
Documented vessel renewal is the process of extending a vessel’s Certificate of Documentation (COD), which is issued by the United States Coast Guard. This certificate legally recognizes the vessel’s nationality and eligibility for specific commercial or recreational activities. Without an active COD, a documented vessel cannot operate under U.S. registry or engage in federally regulated maritime activity.
Renewal is mandatory for all documented vessels if the owner wishes to maintain documentation status. The Vessel Documentation E-Portal provides a fast and streamlined method for managing this process, including multi-year renewal options for eligible vessels.
How Does the Renewal Process Work Through the Vessel Documentation E-Portal?
The Vessel Documentation E-Portal simplifies the documented vessel renewal process with a digital platform designed for clarity and efficiency. Users begin by selecting “Renew Certificate of Documentation” from the portal’s main menu. The portal will guide users through:
Entering the vessel’s official number and other key identifiers
Confirming the expiration date
Choosing a renewal term (one year or multiple years if eligible)
Reviewing pre-filled information to ensure accuracy
Uploading supporting materials if requested
Completing the secure payment process
Once submitted, the renewal request is processed and routed to the appropriate channels. Status updates are accessible through your secure account dashboard, and copies of renewal confirmations are stored for download.
Can I Renew for More Than One Year?
Yes. One of the distinct advantages of using the Vessel Documentation E-Portal is access to multi-year renewal options for documented vessels that qualify. Rather than going through the process annually, eligible vessel owners can opt for two, three, four, or even five-year renewal terms.
This feature is especially beneficial for vessel owners who want to minimize annual paperwork and maintain uninterrupted documentation. By choosing a multi-year documented vessel renewal through the portal, owners can lock in compliance for the long term.
Who Is Eligible for Multi-Year Documented Vessel Renewal?
Multi-year renewal is available for vessels used solely for recreational purposes. Commercial vessels or those engaged in coastwise trade or fisheries are required to renew annually to remain in compliance with U.S. Coast Guard regulations.
If your vessel is documented for recreation only, you’ll have the option to select a longer renewal term directly through the portal. The Vessel Documentation E-Portal will automatically detect your vessel’s eligibility based on your documentation history and service type, making it easy to select the correct term. You can change your vessel’s endorsement once it has been documented.
What Happens If My Certificate of Documentation Expires?
If your COD expires and you fail to renew on time, the vessel’s documentation becomes invalid. This means:
The vessel cannot legally operate under U.S. documentation
You cannot apply for a Preferred Ship Mortgage
You may lose eligibility for certain endorsements or trade activities
The vessel may be considered unregistered under federal law
In such cases, you may need to go through the full re-documentation process, which is more extensive than renewal and may require additional paperwork and higher fees.
The Vessel Documentation E-Portal helps prevent this situation by offering automated reminder emails and tracking features, so you’re notified well before your COD expires.
How Far in Advance Can I Renew My Vessel Documentation?
Typically, you can file for renewal within 60 days of your COD’s expiration date. Submitting within this window helps ensure there’s no lapse in documentation.
If you attempt to renew too early, the application may not be accepted. However, the Vessel Documentation E-Portal has built-in safeguards that prevent early submission errors. The portal will alert you if you're outside the eligible renewal window and offer options to set a reminder or save your information for later.
What Are the Benefits of Renewing Through the Vessel Documentation E-Portal?
Choosing to renew through the Vessel Documentation E-Portal gives you a number of advantages over manual or paper submissions:
Faster submission and processing
Accurate digital forms tailored to your vessel type
Multi-year renewal options for recreational vessels
Secure document upload and payment system
Reminders and tracking via user dashboard
Reduced errors, thanks to built-in review features
Time-saving management for fleet owners or brokers
These benefits are particularly helpful for those managing multiple vessels or preparing documentation for financial activities such as a Preferred Ship Mortgage application.
What Fees Are Associated with Documented Vessel Renewal?
Renewal fees are determined by the U.S. Coast Guard and vary based on the length of renewal and service type. Multi-year renewals come with higher upfront costs but can save money long-term by avoiding multiple yearly transactions.
The Vessel Documentation E-Portal provides transparent pricing before submission, so you know the exact amount of any applicable service fees or federal charges. Payment is securely handled through the portal.
Can I Change My Vessel’s Name or Endorsement During Renewal?
No. Renewal is designed solely to extend the term of an existing Certificate of Documentation. If you need to change the vessel’s name, trade endorsement, or hailing port, you must file additional forms — which are also available through the Vessel Documentation E-Portal.
The portal allows users to manage multiple form types and documentation events under a single secure account, making it easy to complete updates and renewals at the same time if needed.
What If My Documentation Was Managed by a Previous Owner?
If you recently purchased a vessel and are unsure whether your COD is active or due for renewal, the Vessel Documentation E-Portal can help clarify the vessel’s status through its USCG Vessel Search function.
While ownership information is not publicly available, the expiration date and current status can be verified. If your name is not yet associated with the vessel’s documentation, you will need to complete a Transfer/Exchange of Ownership before submitting a renewal. Both services are available through the portal, allowing you to transition smoothly to the new term.
Why Is Documented Vessel Renewal So Important?
Renewal is more than just a formality. Without it, a documented vessel:
Cannot legally operate under U.S. documentation
Loses eligibility for federal trade endorsements
May not be covered under maritime insurance policies
Cannot be used as collateral for a Preferred Ship Mortgage
Faces delays or denials in sale, transfer, or financing transactions
The Vessel Documentation E-Portal helps ensure that renewal is not overlooked. With automated alerts, secure online access, and multi-year options, vessel owners can stay in compliance with far less effort.
For vessel owners, brokers, and maritime lenders alike, documented vessel renewal is a vital component of maintaining legal status and financial flexibility. The Vessel Documentation E-Portal offers a faster, simpler, and more reliable way to keep your documentation current — and your operations uninterrupted.
The Vessel Documentation E-Portal allows vessel owners to see the exact expiration date of their COD and submit a renewal application online at their convenience. Renewal is generally permitted within 60 days of expiration, although submitting earlier within this window ensures ample time for processing.
Letting the COD lapse, even by a day, may require vessel re-documentation, which is a lengthier and more involved process than renewal.
What is Documented Vessel Renewal?
Documented vessel renewal is the process of extending a vessel’s Certificate of Documentation (COD), which is issued by the United States Coast Guard. This certificate legally recognizes the vessel’s nationality and eligibility for specific commercial or recreational activities. Without an active COD, a documented vessel cannot operate under U.S. registry or engage in federally regulated maritime activity.
Renewal is mandatory for all documented vessels if the owner wishes to maintain documentation status. The Vessel Documentation E-Portal provides a fast and streamlined method for managing this process, including multi-year renewal options for eligible vessels.
How Does the Renewal Process Work Through the Vessel Documentation E-Portal?
The Vessel Documentation E-Portal simplifies the documented vessel renewal process with a digital platform designed for clarity and efficiency. Users begin by selecting “Renew Certificate of Documentation” from the portal’s main menu. The portal will guide users through:
Entering the vessel’s official number and other key identifiers
Confirming the expiration date
Choosing a renewal term (one year or multiple years if eligible)
Reviewing pre-filled information to ensure accuracy
Uploading supporting materials if requested
Completing the secure payment process
Once submitted, the renewal request is processed and routed to the appropriate channels. Status updates are accessible through your secure account dashboard, and copies of renewal confirmations are stored for download.
Can I Renew for More Than One Year?
Yes. One of the distinct advantages of using the Vessel Documentation E-Portal is access to multi-year renewal options for documented vessels that qualify. Rather than going through the process annually, eligible vessel owners can opt for two, three, four, or even five-year renewal terms.
This feature is especially beneficial for vessel owners who want to minimize annual paperwork and maintain uninterrupted documentation. By choosing a multi-year documented vessel renewal through the portal, owners can lock in compliance for the long term.
Who Is Eligible for Multi-Year Documented Vessel Renewal?
Multi-year renewal is available for vessels used solely for recreational purposes. Commercial vessels or those engaged in coastwise trade or fisheries are required to renew annually to remain in compliance with U.S. Coast Guard regulations.
If your vessel is documented for recreation only, you’ll have the option to select a longer renewal term directly through the portal. The Vessel Documentation E-Portal will automatically detect your vessel’s eligibility based on your documentation history and service type, making it easy to select the correct term. You can change your vessel’s endorsement once it has been documented.
What Happens If My Certificate of Documentation Expires?
If your COD expires and you fail to renew on time, the vessel’s documentation becomes invalid. This means:
The vessel cannot legally operate under U.S. documentation
You cannot apply for a Preferred Ship Mortgage
You may lose eligibility for certain endorsements or trade activities
The vessel may be considered unregistered under federal law
In such cases, you may need to go through the full re-documentation process, which is more extensive than renewal and may require additional paperwork and higher fees.
The Vessel Documentation E-Portal helps prevent this situation by offering automated reminder emails and tracking features, so you’re notified well before your COD expires.
How Far in Advance Can I Renew My Vessel Documentation?
Typically, you can file for renewal within 60 days of your COD’s expiration date. Submitting within this window helps ensure there’s no lapse in documentation.
If you attempt to renew too early, the application may not be accepted. However, the Vessel Documentation E-Portal has built-in safeguards that prevent early submission errors. The portal will alert you if you're outside the eligible renewal window and offer options to set a reminder or save your information for later.
What Are the Benefits of Renewing Through the Vessel Documentation E-Portal?
Choosing to renew through the Vessel Documentation E-Portal gives you a number of advantages over manual or paper submissions:
Faster submission and processing
Accurate digital forms tailored to your vessel type
Multi-year renewal options for recreational vessels
Secure document upload and payment system
Reminders and tracking via user dashboard
Reduced errors, thanks to built-in review features
Time-saving management for fleet owners or brokers
These benefits are particularly helpful for those managing multiple vessels or preparing documentation for financial activities such as a Preferred Ship Mortgage application.
What Fees Are Associated with Documented Vessel Renewal?
Renewal fees are determined by the U.S. Coast Guard and vary based on the length of renewal and service type. Multi-year renewals come with higher upfront costs but can save money long-term by avoiding multiple yearly transactions.
The Vessel Documentation E-Portal provides transparent pricing before submission, so you know the exact amount of any applicable service fees or federal charges. Payment is securely handled through the portal.
Can I Change My Vessel’s Name or Endorsement During Renewal?
No. Renewal is designed solely to extend the term of an existing Certificate of Documentation. If you need to change the vessel’s name, trade endorsement, or hailing port, you must file additional forms — which are also available through the Vessel Documentation E-Portal.
The portal allows users to manage multiple form types and documentation events under a single secure account, making it easy to complete updates and renewals at the same time if needed.
What If My Documentation Was Managed by a Previous Owner?
If you recently purchased a vessel and are unsure whether your COD is active or due for renewal, the Vessel Documentation E-Portal can help clarify the vessel’s status through its USCG Vessel Search function.
While ownership information is not publicly available, the expiration date and current status can be verified. If your name is not yet associated with the vessel’s documentation, you will need to complete a Transfer/Exchange of Ownership before submitting a renewal. Both services are available through the portal, allowing you to transition smoothly to the new term.
Why Is Documented Vessel Renewal So Important?
Renewal is more than just a formality. Without it, a documented vessel:
Cannot legally operate under U.S. documentation
Loses eligibility for federal trade endorsements
May not be covered under maritime insurance policies
Cannot be used as collateral for a Preferred Ship Mortgage
Faces delays or denials in sale, transfer, or financing transactions
The Vessel Documentation E-Portal helps ensure that renewal is not overlooked. With automated alerts, secure online access, and multi-year options, vessel owners can stay in compliance with far less effort.
For vessel owners, brokers, and maritime lenders alike, documented vessel renewal is a vital component of maintaining legal status and financial flexibility. The Vessel Documentation E-Portal offers a faster, simpler, and more reliable way to keep your documentation current — and your operations uninterrupted.
Vessel’s COD Expiration Date: Where Can I Find It?
If you're trying to confirm whether a U.S. vessel is currently documented with the Coast Guard — and when that Vessel’s COD Expiration Date is set to expire — the Vessel Documentation E-Portal makes the process clear and user-friendly. Through its USCG Vessel Search function, users can search for publicly available data associated with U.S. Coast Guard documented vessels, including the Certificate of Documentation (COD) expiration date.
The Vessel Documentation E-Portal pulls directly from U.S. Coast Guard data, offering accurate and current results. By entering basic search parameters such as the vessel’s name or official number, you can instantly access a range of documentation-related facts — all from a secure and easy-to-navigate platform.
What Is a Certificate of Documentation (COD)?
A Certificate of Documentation, or COD, is a federally issued certificate that proves a vessel is documented with the U.S. Coast Guard. This certificate includes information such as the vessel’s official number, name, hailing port, and eligibility for specific trade endorsements (e.g., coastwise or fishery). The COD must be renewed annually unless the vessel qualifies for multi-year renewal.
Knowing when a vessel’s COD is set to expire is crucial for owners, buyers, lenders, and others with a legal or financial interest. The Vessel Documentation E-Portal helps facilitate this transparency by offering public access to expiration dates and other related information.
What Information Is Included in a USCG Vessel Search on the Portal?
When you use the USCG Vessel Search tool on the Vessel Documentation E-Portal, the following types of information may be displayed:
Vessel Name: The current documented name of the vessel.
Official Number: A unique number assigned by the U.S. Coast Guard.
Hull Identification Number (HIN): Often used to confirm a vessel’s identity.
Flag: Typically, “United States” for documented vessels.
Service Type: The vessel’s authorized trade — such as recreational, coastwise, or fishery.
Vessel Type: Such as sailing vessel, motor yacht, commercial fishing boat, etc.
Hailing Port: The city and state appearing on the stern of the vessel.
Gross Tonnage and Net Tonnage: Important measurements used for regulatory and commercial purposes.
Year Built: The year the vessel was completed.
Documentation Status: Whether the vessel is currently active, expired, or pending renewal.
COD Expiration Date: The exact date when the current Certificate of Documentation will expire.
This information is valuable when researching a vessel for sale, preparing to submit a renewal, or checking for consistency during vessel transfers or financing — such as when applying for a Preferred Ship Mortgage.
Can I Find the Owner's Name Through This Search?
No. The owner’s name and contact information are not available through the USCG Vessel Search feature on the Vessel Documentation E-Portal. That information is protected and not included in public vessel records. Anyone seeking ownership details will need to request an Abstract of Title, which the Vessel Documentation E-Portal also offers as a separate service.
This ensures that while vessel data is accessible for transparency, sensitive personal or corporate information remains safeguarded.
Can I See If a Vessel Has a Preferred Ship Mortgage or Other Lien?
No, the standard USCG Vessel Search provided by the Vessel Documentation E-Portal does not include lien or encumbrance information, such as whether a Preferred Ship Mortgage has been recorded against the vessel. This level of detail is only available by requesting an Abstract of Title.
An Abstract of Title is a complete history of the vessel’s documentation, including previous owners, transfers, and any Preferred Ship Mortgages or recorded liens. If you're a potential buyer, lender, or legal advisor, obtaining an Abstract is the appropriate way to verify whether there are any outstanding claims against the vessel.
The Vessel Documentation E-Portal simplifies the Abstract of Title request process, allowing you to submit your request online and receive updates as your request is processed.
How Do I Use the Vessel Documentation E-Portal to Look Up a COD Expiration Date?
Visit the Portal: Go to the Vessel Documentation E-Portal website.
Navigate to the Search Tool: Choose the USCG Vessel Search feature.
Enter Search Criteria: Input either the vessel’s Official Number (recommended for accuracy) or the Vessel Name. The Official Number is the fastest and most precise method.
View Search Results: The portal will return current data associated with the vessel, including:
COD expiration date
Documentation status
Trade endorsement (recreational, coastwise, fishery)
Vessel characteristics (hailing port, type, tonnage, etc.)
This search can be helpful in several situations:
Verifying whether the current documentation is up-to-date before completing a sale
Planning for renewal prior to expiration
Ensuring continuity of documentation during legal or financial transactions
What Happens If the COD Has Already Expired?
If a vessel’s Certificate of Documentation has expired, it must be renewed to regain valid status. The Vessel Documentation E-Portal allows vessel owners to submit renewal forms online, reducing the chance of delay or rejection. Renewing promptly is essential, particularly if you're preparing for regulatory inspections, financing, or sale.
A Preferred Ship Mortgage cannot be filed against a vessel with an expired COD. That makes keeping track of expiration dates — and knowing exactly where to find them — essential for vessel owners and lenders alike.
What Are My Next Steps After Finding the COD Expiration Date?
Depending on your reason for looking up a vessel’s COD expiration date, your next steps may include:
Filing for renewal through the Vessel Documentation E-Portal
Requesting an Abstract of Title to investigate ownership history or liens
Initiating a Preferred Ship Mortgage application (after confirming the COD is valid)
Correcting vessel details if there are inconsistencies in the public record
Confirming documentation eligibility prior to submitting forms for endorsement changes, re-documentation, or transfer of ownership
Every one of these actions can be handled directly through the Vessel Documentation E-Portal, which serves as a one-stop hub for vessel documentation services.
Is There a Fee to Use the Search Tool on the Vessel Documentation E-Portal?
The USCG Vessel Search function is available for public use without cost through the portal. However, filing for renewals, requesting an Abstract of Title, or submitting a Preferred Ship Mortgage application will involve service and government processing fees.
The E-Portal ensures transparency in its pricing and lets you know in advance if any charges apply for the services you need.
Why Is the COD Expiration Date So Important for a Preferred Ship Mortgage?
To be eligible for a Preferred Ship Mortgage, the vessel must:
Be documented under the laws of the United States
Hold a current, valid Certificate of Documentation
Be free of expiration or suspended status
Lenders rely on the COD’s validity when issuing financing. Therefore, checking the expiration date through the Vessel Documentation E-Portal is a practical first step for any party involved in a mortgage agreement. The portal streamlines this process, helping users avoid costly delays or oversights that could interfere with funding.
The Vessel Documentation E-Portal offers a fast, accessible, and accurate way to find a vessel’s COD expiration date and so much more. While ownership and lien data are not available through the search, users can request an Abstract of Title for those details — and then proceed confidently with renewals, mortgage filings, or sales.
Whether you're a vessel owner, buyer, lender, or maritime professional, the portal simplifies every step of the documentation process.
The Vessel Documentation E-Portal pulls directly from U.S. Coast Guard data, offering accurate and current results. By entering basic search parameters such as the vessel’s name or official number, you can instantly access a range of documentation-related facts — all from a secure and easy-to-navigate platform.
What Is a Certificate of Documentation (COD)?
A Certificate of Documentation, or COD, is a federally issued certificate that proves a vessel is documented with the U.S. Coast Guard. This certificate includes information such as the vessel’s official number, name, hailing port, and eligibility for specific trade endorsements (e.g., coastwise or fishery). The COD must be renewed annually unless the vessel qualifies for multi-year renewal.
Knowing when a vessel’s COD is set to expire is crucial for owners, buyers, lenders, and others with a legal or financial interest. The Vessel Documentation E-Portal helps facilitate this transparency by offering public access to expiration dates and other related information.
What Information Is Included in a USCG Vessel Search on the Portal?
When you use the USCG Vessel Search tool on the Vessel Documentation E-Portal, the following types of information may be displayed:
Vessel Name: The current documented name of the vessel.
Official Number: A unique number assigned by the U.S. Coast Guard.
Hull Identification Number (HIN): Often used to confirm a vessel’s identity.
Flag: Typically, “United States” for documented vessels.
Service Type: The vessel’s authorized trade — such as recreational, coastwise, or fishery.
Vessel Type: Such as sailing vessel, motor yacht, commercial fishing boat, etc.
Hailing Port: The city and state appearing on the stern of the vessel.
Gross Tonnage and Net Tonnage: Important measurements used for regulatory and commercial purposes.
Year Built: The year the vessel was completed.
Documentation Status: Whether the vessel is currently active, expired, or pending renewal.
COD Expiration Date: The exact date when the current Certificate of Documentation will expire.
This information is valuable when researching a vessel for sale, preparing to submit a renewal, or checking for consistency during vessel transfers or financing — such as when applying for a Preferred Ship Mortgage.
Can I Find the Owner's Name Through This Search?
No. The owner’s name and contact information are not available through the USCG Vessel Search feature on the Vessel Documentation E-Portal. That information is protected and not included in public vessel records. Anyone seeking ownership details will need to request an Abstract of Title, which the Vessel Documentation E-Portal also offers as a separate service.
This ensures that while vessel data is accessible for transparency, sensitive personal or corporate information remains safeguarded.
Can I See If a Vessel Has a Preferred Ship Mortgage or Other Lien?
No, the standard USCG Vessel Search provided by the Vessel Documentation E-Portal does not include lien or encumbrance information, such as whether a Preferred Ship Mortgage has been recorded against the vessel. This level of detail is only available by requesting an Abstract of Title.
An Abstract of Title is a complete history of the vessel’s documentation, including previous owners, transfers, and any Preferred Ship Mortgages or recorded liens. If you're a potential buyer, lender, or legal advisor, obtaining an Abstract is the appropriate way to verify whether there are any outstanding claims against the vessel.
The Vessel Documentation E-Portal simplifies the Abstract of Title request process, allowing you to submit your request online and receive updates as your request is processed.
How Do I Use the Vessel Documentation E-Portal to Look Up a COD Expiration Date?
Visit the Portal: Go to the Vessel Documentation E-Portal website.
Navigate to the Search Tool: Choose the USCG Vessel Search feature.
Enter Search Criteria: Input either the vessel’s Official Number (recommended for accuracy) or the Vessel Name. The Official Number is the fastest and most precise method.
View Search Results: The portal will return current data associated with the vessel, including:
COD expiration date
Documentation status
Trade endorsement (recreational, coastwise, fishery)
Vessel characteristics (hailing port, type, tonnage, etc.)
This search can be helpful in several situations:
Verifying whether the current documentation is up-to-date before completing a sale
Planning for renewal prior to expiration
Ensuring continuity of documentation during legal or financial transactions
What Happens If the COD Has Already Expired?
If a vessel’s Certificate of Documentation has expired, it must be renewed to regain valid status. The Vessel Documentation E-Portal allows vessel owners to submit renewal forms online, reducing the chance of delay or rejection. Renewing promptly is essential, particularly if you're preparing for regulatory inspections, financing, or sale.
A Preferred Ship Mortgage cannot be filed against a vessel with an expired COD. That makes keeping track of expiration dates — and knowing exactly where to find them — essential for vessel owners and lenders alike.
What Are My Next Steps After Finding the COD Expiration Date?
Depending on your reason for looking up a vessel’s COD expiration date, your next steps may include:
Filing for renewal through the Vessel Documentation E-Portal
Requesting an Abstract of Title to investigate ownership history or liens
Initiating a Preferred Ship Mortgage application (after confirming the COD is valid)
Correcting vessel details if there are inconsistencies in the public record
Confirming documentation eligibility prior to submitting forms for endorsement changes, re-documentation, or transfer of ownership
Every one of these actions can be handled directly through the Vessel Documentation E-Portal, which serves as a one-stop hub for vessel documentation services.
Is There a Fee to Use the Search Tool on the Vessel Documentation E-Portal?
The USCG Vessel Search function is available for public use without cost through the portal. However, filing for renewals, requesting an Abstract of Title, or submitting a Preferred Ship Mortgage application will involve service and government processing fees.
The E-Portal ensures transparency in its pricing and lets you know in advance if any charges apply for the services you need.
Why Is the COD Expiration Date So Important for a Preferred Ship Mortgage?
To be eligible for a Preferred Ship Mortgage, the vessel must:
Be documented under the laws of the United States
Hold a current, valid Certificate of Documentation
Be free of expiration or suspended status
Lenders rely on the COD’s validity when issuing financing. Therefore, checking the expiration date through the Vessel Documentation E-Portal is a practical first step for any party involved in a mortgage agreement. The portal streamlines this process, helping users avoid costly delays or oversights that could interfere with funding.
The Vessel Documentation E-Portal offers a fast, accessible, and accurate way to find a vessel’s COD expiration date and so much more. While ownership and lien data are not available through the search, users can request an Abstract of Title for those details — and then proceed confidently with renewals, mortgage filings, or sales.
Whether you're a vessel owner, buyer, lender, or maritime professional, the portal simplifies every step of the documentation process.
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How Do I Find the Owner of a Documented Vessel?
When it comes to researching a vessel, many users want to know one specific thing above all else: who owns it. Whether you’re considering purchasing a documented vessel, conducting due diligence, or investigating a maritime claim, knowing the ownership status is a key part of the process. However, unlike many public records, ownership details for vessels documented with the United States Coast Guard (USCG) are not readily available through basic online searches.
That said, there are secure, legal methods to access this information—and The Vessel Documentation E-Portal offers tools that make it easier than ever to do so. If you’re wondering how to find the owner of a documented vessel, the answer lies in the Abstract of Title, a document you can request directly through our platform.
Why Isn’t Owner Information Publicly Available?
First, it's important to understand that vessel ownership details are considered private information. The USCG does not publish names, addresses, or other personal data about vessel owners in the public documentation record. As such, our vessel search tool—which allows you to search by name, HIN, or official number—will not show the owner’s identity.
That’s because the USCG database is structured to reflect a vessel’s registration and documentation status, not personal identifiers. While the system is public-facing in terms of vessel data, ownership specifics are intentionally excluded to protect privacy.
If you want to legally find the owner of a documented vessel, you’ll need to request the proper form: the Abstract of Title.
What Is an Abstract of Title?
An Abstract of Title is an official document issued by the United States Coast Guard that shows the complete recorded history of a documented vessel. This includes not just the technical specifications and documentation dates, but also:
Current and previous owners
Recorded mortgages, liens, and encumbrances
Transfers of ownership
Satisfactions of mortgages
In short, an Abstract of Title serves as a vessel’s ownership and financial history, much like a title report for real estate. It’s an essential document for anyone planning to purchase a documented vessel, finance a marine asset, or confirm ownership in a legal dispute.
How Do I Request an Abstract of Title?
Through The Vessel Documentation E-Portal, the process of applying for an Abstract of Title is simple, fast, and entirely online. Here’s how our platform helps:
Streamlined Form Submission: Our portal walks you through each section of the form with clear guidance, reducing the chance of mistakes or missing fields.
Secure Data Entry: Your information is encrypted and protected during the entire process.
Mobile-Friendly Design: You can complete the application on your phone, tablet, or desktop computer.
Professional Review: Before the form is submitted to the Coast Guard, our document processors check it for accuracy and completeness.
Once submitted, the Coast Guard processes the request and issues the Abstract of Title. The turnaround time can vary depending on USCG volume, but submitting through our portal eliminates the hassle of paper forms, mailing, or navigating a government website.
What Details Are Included in an Abstract of Title?
The Abstract of Title can include a wide range of data—especially helpful if you’re evaluating a potential purchase or validating vessel status. It may contain:
Name(s) of the owner(s) listed on file with the Coast Guard
Address of record for ownership communications
Dates and documents tied to ownership transfers
Recordings of liens or Preferred Ship Mortgages
Any mortgage satisfactions or releases on file
Historical data showing when the vessel was originally documented
Any deletions or reinstatements associated with the vessel’s documentation
It’s worth noting that all information in the Abstract is based on what has been submitted to and recorded by the Coast Guard. If a transfer or lien was not properly filed, it may not appear in the Abstract.
Can I Use a Regular Vessel Search to Find the Owner?
No. While our vessel search tool allows users to perform a Coast Guard search by name, official number, or HIN, it does not provide ownership details.
Our search feature is ideal for reviewing public vessel data such as:
Certificate of Documentation status
Endorsements (recreational, coastwise, etc.)
Hailing port
Issue and expiration dates
Vessel dimensions and tonnage
But again, none of this includes private or financial data such as the owner’s name or address. For that, the Abstract of Title is your most accurate and legal path forward.
What If the Vessel Is Foreign-Registered?
If the vessel in question is registered outside of the United States, you won’t be able to request an Abstract of Title from the USCG. However, The Vessel Documentation E-Portal offers another useful tool: the Foreign Vessel Title Search Request.
This feature allows users to request ownership data and vessel history from foreign registries in certain participating countries. While the level of detail and format may differ depending on the jurisdiction, many of these foreign title search results will:
Identify the current registered owner
Provide vessel registration numbers and names
Offer data on mortgages or liens, if recorded
Show registration history and status
Through our portal, you can submit a Foreign Vessel Title Search Request in much the same way as you would apply for an Abstract of Title. We’ll walk you through the submission process, ensure all required information is included, and forward it to the appropriate authority.
What Countries Are Covered in the Foreign Title Search?
While availability can vary depending on current international agreements and registry policies, common countries often include:
Canada
United Kingdom
Australia
Certain Caribbean nations
Please note that not all countries participate or make their vessel title records available publicly. If you’re unsure whether a specific nation is eligible, our portal provides clear guidelines during the application process.
Do I Need to Be the Owner to Request an Abstract or Title Search?
No. You do not have to be the owner of a vessel to request an Abstract of Title or submit a Foreign Vessel Title Search Request. These are public records and available for lawful review. Anyone—whether a potential buyer, maritime attorney, lender, or vessel broker—can apply.
That said, misuse of information for unauthorized or illegal purposes may be subject to legal penalties. Always use ownership data responsibly and within the bounds of applicable laws.
How Does The Vessel Documentation E-Portal Help Throughout This Process?
At The Vessel Documentation E-Portal, our mission is to make vessel documentation easier, faster, and more secure. Whether you're applying for documentation, renewing, or requesting an ownership record like the Abstract of Title, we provide:
A clean, intuitive platform that removes the clutter and confusion of government websites
Document processing support, with trained professionals reviewing submissions
Rush processing options for faster turnaround
Encrypted, mobile-optimized forms for on-the-go convenience
One-stop access to all key documentation forms, including transfers, deletions, endorsements, and more
We are not the Coast Guard, and we do not make eligibility determinations or issue documentation ourselves. But we provide the tools, support, and user-friendly experience that make working with official documentation far more efficient.
Start Your Ownership Search Today
Whether you're checking the ownership status of a vessel you're interested in purchasing, researching a foreign-flagged boat, or just need clarity about a vessel’s background, we’re here to help.
The Abstract of Title and Foreign Vessel Title Search Request forms are available now through The Vessel Documentation E-Portal. In just a few minutes, you can begin your application and move one step closer to the accurate vessel information you need.
Don’t rely on guesswork—find out who owns a documented vessel legally and securely. Visit our portal today to get started.
That said, there are secure, legal methods to access this information—and The Vessel Documentation E-Portal offers tools that make it easier than ever to do so. If you’re wondering how to find the owner of a documented vessel, the answer lies in the Abstract of Title, a document you can request directly through our platform.
Why Isn’t Owner Information Publicly Available?
First, it's important to understand that vessel ownership details are considered private information. The USCG does not publish names, addresses, or other personal data about vessel owners in the public documentation record. As such, our vessel search tool—which allows you to search by name, HIN, or official number—will not show the owner’s identity.
That’s because the USCG database is structured to reflect a vessel’s registration and documentation status, not personal identifiers. While the system is public-facing in terms of vessel data, ownership specifics are intentionally excluded to protect privacy.
If you want to legally find the owner of a documented vessel, you’ll need to request the proper form: the Abstract of Title.
What Is an Abstract of Title?
An Abstract of Title is an official document issued by the United States Coast Guard that shows the complete recorded history of a documented vessel. This includes not just the technical specifications and documentation dates, but also:
Current and previous owners
Recorded mortgages, liens, and encumbrances
Transfers of ownership
Satisfactions of mortgages
In short, an Abstract of Title serves as a vessel’s ownership and financial history, much like a title report for real estate. It’s an essential document for anyone planning to purchase a documented vessel, finance a marine asset, or confirm ownership in a legal dispute.
How Do I Request an Abstract of Title?
Through The Vessel Documentation E-Portal, the process of applying for an Abstract of Title is simple, fast, and entirely online. Here’s how our platform helps:
Streamlined Form Submission: Our portal walks you through each section of the form with clear guidance, reducing the chance of mistakes or missing fields.
Secure Data Entry: Your information is encrypted and protected during the entire process.
Mobile-Friendly Design: You can complete the application on your phone, tablet, or desktop computer.
Professional Review: Before the form is submitted to the Coast Guard, our document processors check it for accuracy and completeness.
Once submitted, the Coast Guard processes the request and issues the Abstract of Title. The turnaround time can vary depending on USCG volume, but submitting through our portal eliminates the hassle of paper forms, mailing, or navigating a government website.
What Details Are Included in an Abstract of Title?
The Abstract of Title can include a wide range of data—especially helpful if you’re evaluating a potential purchase or validating vessel status. It may contain:
Name(s) of the owner(s) listed on file with the Coast Guard
Address of record for ownership communications
Dates and documents tied to ownership transfers
Recordings of liens or Preferred Ship Mortgages
Any mortgage satisfactions or releases on file
Historical data showing when the vessel was originally documented
Any deletions or reinstatements associated with the vessel’s documentation
It’s worth noting that all information in the Abstract is based on what has been submitted to and recorded by the Coast Guard. If a transfer or lien was not properly filed, it may not appear in the Abstract.
Can I Use a Regular Vessel Search to Find the Owner?
No. While our vessel search tool allows users to perform a Coast Guard search by name, official number, or HIN, it does not provide ownership details.
Our search feature is ideal for reviewing public vessel data such as:
Certificate of Documentation status
Endorsements (recreational, coastwise, etc.)
Hailing port
Issue and expiration dates
Vessel dimensions and tonnage
But again, none of this includes private or financial data such as the owner’s name or address. For that, the Abstract of Title is your most accurate and legal path forward.
What If the Vessel Is Foreign-Registered?
If the vessel in question is registered outside of the United States, you won’t be able to request an Abstract of Title from the USCG. However, The Vessel Documentation E-Portal offers another useful tool: the Foreign Vessel Title Search Request.
This feature allows users to request ownership data and vessel history from foreign registries in certain participating countries. While the level of detail and format may differ depending on the jurisdiction, many of these foreign title search results will:
Identify the current registered owner
Provide vessel registration numbers and names
Offer data on mortgages or liens, if recorded
Show registration history and status
Through our portal, you can submit a Foreign Vessel Title Search Request in much the same way as you would apply for an Abstract of Title. We’ll walk you through the submission process, ensure all required information is included, and forward it to the appropriate authority.
What Countries Are Covered in the Foreign Title Search?
While availability can vary depending on current international agreements and registry policies, common countries often include:
Canada
United Kingdom
Australia
Certain Caribbean nations
Please note that not all countries participate or make their vessel title records available publicly. If you’re unsure whether a specific nation is eligible, our portal provides clear guidelines during the application process.
Do I Need to Be the Owner to Request an Abstract or Title Search?
No. You do not have to be the owner of a vessel to request an Abstract of Title or submit a Foreign Vessel Title Search Request. These are public records and available for lawful review. Anyone—whether a potential buyer, maritime attorney, lender, or vessel broker—can apply.
That said, misuse of information for unauthorized or illegal purposes may be subject to legal penalties. Always use ownership data responsibly and within the bounds of applicable laws.
How Does The Vessel Documentation E-Portal Help Throughout This Process?
At The Vessel Documentation E-Portal, our mission is to make vessel documentation easier, faster, and more secure. Whether you're applying for documentation, renewing, or requesting an ownership record like the Abstract of Title, we provide:
A clean, intuitive platform that removes the clutter and confusion of government websites
Document processing support, with trained professionals reviewing submissions
Rush processing options for faster turnaround
Encrypted, mobile-optimized forms for on-the-go convenience
One-stop access to all key documentation forms, including transfers, deletions, endorsements, and more
We are not the Coast Guard, and we do not make eligibility determinations or issue documentation ourselves. But we provide the tools, support, and user-friendly experience that make working with official documentation far more efficient.
Start Your Ownership Search Today
Whether you're checking the ownership status of a vessel you're interested in purchasing, researching a foreign-flagged boat, or just need clarity about a vessel’s background, we’re here to help.
The Abstract of Title and Foreign Vessel Title Search Request forms are available now through The Vessel Documentation E-Portal. In just a few minutes, you can begin your application and move one step closer to the accurate vessel information you need.
Don’t rely on guesswork—find out who owns a documented vessel legally and securely. Visit our portal today to get started.
What’s in a Coast Guard Search by Name?
For vessel owners, potential buyers, brokers, and maritime professionals alike, accessing official information about a documented boat can make a major difference in planning, purchasing, and compliance decisions. At The Vessel Documentation E-Portal, our online tools make that easier than ever—especially with our convenient and secure Coast Guard search by name feature.
Whether you’re looking to confirm a vessel’s documentation status or begin the process of researching a vessel’s history, our Coast Guard search by name is a reliable starting point.
What is a Coast Guard Search by Name?
A Coast Guard search by name allows users to look up public documentation records for vessels registered with the United States Coast Guard (USCG). The Coast Guard maintains these records, which contain a range of important details about a documented vessel’s status.
Through The Vessel Documentation E-Portal, users can perform this type of search quickly and securely. All you need is the vessel name—or in some cases, other identifying information such as the official number—to begin your inquiry.
What Information Does the Coast Guard Search by Name Provide?
When you perform a Coast Guard search by name through our portal, you can access a detailed summary of available public data tied to the vessel in question. This information is pulled from the Coast Guard’s documentation database and may include the following:
Vessel Name: The officially documented name of the vessel.
Official Number: A unique identifier issued to the vessel by the USCG, which does not change even if ownership or registration changes.
Hull Identification Number (HIN): When available, this number adds another layer of identity verification.
Vessel Endorsement: This indicates what type of activities the vessel is legally permitted to engage in—whether recreational, commercial, fishing, or coastwise trade.
Hailing Port: The city and state listed on the Certificate of Documentation.
Vessel Dimensions: Including overall length, breadth, depth, gross tonnage, and net tonnage.
Issue Date of Certificate of Documentation: The exact date the current documentation was granted by the USCG.
Expiration Date: The date when the current Certificate of Documentation will no longer be valid if not renewed.
This search can provide peace of mind for vessel owners confirming their documentation is active, buyers researching vessels before purchase, or brokers performing due diligence for their clients.
Can I Only Search by Vessel Name?
No. While searching by vessel name is one of the most common methods, it is not the only option available through our platform.
Our Coast Guard search tool allows you to search by several key identifiers, including:
Vessel Name
Official Number
Hull Identification Number (if applicable)
The ability to search by multiple data points helps users who may only have partial information or who are looking to verify a vessel’s identity across more than one source.
You can begin a Coast Guard search by name or other identifiers directly through our secure platform here.
Why Would Someone Use a Coast Guard Search by Name?
There are many reasons individuals and companies choose to use a Coast Guard search by name through our portal. Some of the most common include:
Verifying Documentation Status: Before making a purchase or entering into a contract involving a vessel, it's important to ensure the vessel’s documentation is up-to-date.
Confirming Endorsements: Understanding what a vessel is legally permitted to do can influence business decisions, insurance policies, and operational planning.
Checking Expiration Dates: Vessel owners often use the tool to double-check the expiration date of their documentation to avoid lapses.
Due Diligence for Financing or Charters: Financial institutions, charter companies, and brokers use this data to assess risk and eligibility.
General Research or Historical Interest: Maritime historians, journalists, and enthusiasts may use this data to track vessels of interest or to gather background information.
What Information Is Not Included in the Search?
While the Coast Guard search by name can provide a wealth of valuable data, there are important limitations to understand. Notably, this type of search does not include private or financial information, such as:
Current or Previous Owners: Ownership records are considered private and are not listed in public search results.
Liens or Mortgages: Any financial encumbrances or claims against the vessel—such as a Preferred Ship Mortgage—will not appear in a standard vessel search.
Chain of Title: You won’t find any ownership history or transfer records.
If you need any of the above information, the correct step is to request an Abstract of Title.
What Is an Abstract of Title?
An Abstract of Title is a more in-depth legal document that provides a complete recorded history of a documented vessel. Unlike a basic Coast Guard search by name, an Abstract includes:
Ownership History: A list of all recorded owners over time.
Recorded Mortgages and Liens: Information about any Preferred Ship Mortgages, releases, or other financial encumbrances.
Transfer Records: Details about when and how ownership was transferred, including legal instruments used.
Satisfactions and Releases: Confirmation that liens or mortgages have been discharged or satisfied.
If you need to determine whether a vessel is free of liens or has a clean title, the Abstract of Title is the correct document to request.
The good news? You can apply for one easily through The Vessel Documentation E-Portal. Our system allows you to complete your Abstract request online, and we’ll handle the submission process for you.
How Does the Vessel Documentation E-Portal Help with This Process?
At The Vessel Documentation E-Portal, we’ve created a streamlined, mobile-optimized environment that makes it faster and easier to manage vessel documentation. From searching records to submitting official forms, we serve as a one-stop platform for all your documentation needs.
Here’s how we help with the Coast Guard search by name:
Accessible Platform: You can complete searches from any device—desktop, laptop, tablet, or phone.
Secure Interface: Your search data is protected with encryption and handled with care.
Up-to-Date Access: Our search tool connects with current USCG data to provide reliable information.
Additional Services: If your search leads you to take further steps—like applying for an Abstract of Title, renewing documentation, or changing ownership—we have the forms you need, all in one place.
We are not a government agency, but we provide easier access to official forms and tools in a way that’s user-friendly, intuitive, and available around the clock.
Do I Need to Create an Account to Use the Search Tool?
No. You don’t need to create an account or go through a lengthy sign-up process to perform a Coast Guard search by name through our site. It’s designed for simplicity, so you can get the information you need with minimal effort.
Users may choose to register for more complex actions like form submission or tracking previous filings, but they don’t need an account for basic vessel information searches.
What If the Vessel I’m Searching For Doesn’t Appear?
There are several reasons a vessel might not appear in your search results:
The vessel is not documented: Only documented vessels appear in this database. State-registered vessels without federal documentation will not show up.
Incorrect search data: A misspelled vessel name or incorrect number may yield no results. Be sure to double-check what you’ve entered.
Recent documentation updates: If the vessel was just documented, the Coast Guard’s database may not yet reflect the changes.
If you’re unsure whether the information you have is correct, try searching with multiple identifiers or consult your broker, seller, or lender for accurate data.
Start Your Coast Guard Search by Name Today
Finding vessel information should not be difficult. At The Vessel Documentation E-Portal, our Coast Guard search by name function empowers you to access the essential details about any documented vessel, all from the convenience of your home, office, or dock.
When you need deeper insight, such as lien history or previous owners, our Abstract of Title form is just a few clicks away. And if you’re ready to take the next step—whether that means renewing your Certificate of Documentation, changing the vessel’s name, or transferring ownership—we’re ready to help with that too.
Visit The Vessel Documentation E-Portal today and perform your Coast Guard search by name to get started.
Whether you’re looking to confirm a vessel’s documentation status or begin the process of researching a vessel’s history, our Coast Guard search by name is a reliable starting point.
What is a Coast Guard Search by Name?
A Coast Guard search by name allows users to look up public documentation records for vessels registered with the United States Coast Guard (USCG). The Coast Guard maintains these records, which contain a range of important details about a documented vessel’s status.
Through The Vessel Documentation E-Portal, users can perform this type of search quickly and securely. All you need is the vessel name—or in some cases, other identifying information such as the official number—to begin your inquiry.
What Information Does the Coast Guard Search by Name Provide?
When you perform a Coast Guard search by name through our portal, you can access a detailed summary of available public data tied to the vessel in question. This information is pulled from the Coast Guard’s documentation database and may include the following:
Vessel Name: The officially documented name of the vessel.
Official Number: A unique identifier issued to the vessel by the USCG, which does not change even if ownership or registration changes.
Hull Identification Number (HIN): When available, this number adds another layer of identity verification.
Vessel Endorsement: This indicates what type of activities the vessel is legally permitted to engage in—whether recreational, commercial, fishing, or coastwise trade.
Hailing Port: The city and state listed on the Certificate of Documentation.
Vessel Dimensions: Including overall length, breadth, depth, gross tonnage, and net tonnage.
Issue Date of Certificate of Documentation: The exact date the current documentation was granted by the USCG.
Expiration Date: The date when the current Certificate of Documentation will no longer be valid if not renewed.
This search can provide peace of mind for vessel owners confirming their documentation is active, buyers researching vessels before purchase, or brokers performing due diligence for their clients.
Can I Only Search by Vessel Name?
No. While searching by vessel name is one of the most common methods, it is not the only option available through our platform.
Our Coast Guard search tool allows you to search by several key identifiers, including:
Vessel Name
Official Number
Hull Identification Number (if applicable)
The ability to search by multiple data points helps users who may only have partial information or who are looking to verify a vessel’s identity across more than one source.
You can begin a Coast Guard search by name or other identifiers directly through our secure platform here.
Why Would Someone Use a Coast Guard Search by Name?
There are many reasons individuals and companies choose to use a Coast Guard search by name through our portal. Some of the most common include:
Verifying Documentation Status: Before making a purchase or entering into a contract involving a vessel, it's important to ensure the vessel’s documentation is up-to-date.
Confirming Endorsements: Understanding what a vessel is legally permitted to do can influence business decisions, insurance policies, and operational planning.
Checking Expiration Dates: Vessel owners often use the tool to double-check the expiration date of their documentation to avoid lapses.
Due Diligence for Financing or Charters: Financial institutions, charter companies, and brokers use this data to assess risk and eligibility.
General Research or Historical Interest: Maritime historians, journalists, and enthusiasts may use this data to track vessels of interest or to gather background information.
What Information Is Not Included in the Search?
While the Coast Guard search by name can provide a wealth of valuable data, there are important limitations to understand. Notably, this type of search does not include private or financial information, such as:
Current or Previous Owners: Ownership records are considered private and are not listed in public search results.
Liens or Mortgages: Any financial encumbrances or claims against the vessel—such as a Preferred Ship Mortgage—will not appear in a standard vessel search.
Chain of Title: You won’t find any ownership history or transfer records.
If you need any of the above information, the correct step is to request an Abstract of Title.
What Is an Abstract of Title?
An Abstract of Title is a more in-depth legal document that provides a complete recorded history of a documented vessel. Unlike a basic Coast Guard search by name, an Abstract includes:
Ownership History: A list of all recorded owners over time.
Recorded Mortgages and Liens: Information about any Preferred Ship Mortgages, releases, or other financial encumbrances.
Transfer Records: Details about when and how ownership was transferred, including legal instruments used.
Satisfactions and Releases: Confirmation that liens or mortgages have been discharged or satisfied.
If you need to determine whether a vessel is free of liens or has a clean title, the Abstract of Title is the correct document to request.
The good news? You can apply for one easily through The Vessel Documentation E-Portal. Our system allows you to complete your Abstract request online, and we’ll handle the submission process for you.
How Does the Vessel Documentation E-Portal Help with This Process?
At The Vessel Documentation E-Portal, we’ve created a streamlined, mobile-optimized environment that makes it faster and easier to manage vessel documentation. From searching records to submitting official forms, we serve as a one-stop platform for all your documentation needs.
Here’s how we help with the Coast Guard search by name:
Accessible Platform: You can complete searches from any device—desktop, laptop, tablet, or phone.
Secure Interface: Your search data is protected with encryption and handled with care.
Up-to-Date Access: Our search tool connects with current USCG data to provide reliable information.
Additional Services: If your search leads you to take further steps—like applying for an Abstract of Title, renewing documentation, or changing ownership—we have the forms you need, all in one place.
We are not a government agency, but we provide easier access to official forms and tools in a way that’s user-friendly, intuitive, and available around the clock.
Do I Need to Create an Account to Use the Search Tool?
No. You don’t need to create an account or go through a lengthy sign-up process to perform a Coast Guard search by name through our site. It’s designed for simplicity, so you can get the information you need with minimal effort.
Users may choose to register for more complex actions like form submission or tracking previous filings, but they don’t need an account for basic vessel information searches.
What If the Vessel I’m Searching For Doesn’t Appear?
There are several reasons a vessel might not appear in your search results:
The vessel is not documented: Only documented vessels appear in this database. State-registered vessels without federal documentation will not show up.
Incorrect search data: A misspelled vessel name or incorrect number may yield no results. Be sure to double-check what you’ve entered.
Recent documentation updates: If the vessel was just documented, the Coast Guard’s database may not yet reflect the changes.
If you’re unsure whether the information you have is correct, try searching with multiple identifiers or consult your broker, seller, or lender for accurate data.
Start Your Coast Guard Search by Name Today
Finding vessel information should not be difficult. At The Vessel Documentation E-Portal, our Coast Guard search by name function empowers you to access the essential details about any documented vessel, all from the convenience of your home, office, or dock.
When you need deeper insight, such as lien history or previous owners, our Abstract of Title form is just a few clicks away. And if you’re ready to take the next step—whether that means renewing your Certificate of Documentation, changing the vessel’s name, or transferring ownership—we’re ready to help with that too.
Visit The Vessel Documentation E-Portal today and perform your Coast Guard search by name to get started.